Project Administrator – Part Time

The CompanyOur client is a Project Management consultancy, specializing in the construction industry.
Their team of experienced Project Managers specialize in various sectors including commercial, residential, education, hotels, infrastructure, sports facilities, and more.They work from a cool Grey Lynn based office and manage a wide range of projects, from refurbishments to sizeable projects exceeding $300M.On their behalf, we are seeking a Part Time Project Administrator to support their Project Management team.This is a part-time role initially starting at around 15 hours a week and over time it will likely build up to 20 - 30 hours a week.
This is an office-based role, and ideally, it would be 5 hours a day for 3 days a week.As the role grows, there could be some flexibility offered to work from home.Role will Involve:Setup files for new projectsPrepare agendas and draft meeting minutesPrepare project reportsDraft progress certificatesDraft contract instructions and variationsPrepare fee proposalsDraft requests for fee proposals and construction tendersCapture data and invoices into payment summary spreadsheetsUpdate budget spreadsheets (Must have good Excel skills)Manage Xero payments and company invoicingDevelop and maintain strong relationships with the team to provide great supportProvide some marketing support, organize events, client meetings, and light PA dutiesAbout YouStrong time management skillsAbility to meet deadlinesExcellent computer skills including Microsoft Word and Excel are a mustExperience using Xero will be a bonus, as will exposure to Aconex and Procore softwareGood written communication skillsProactive, organized work habitsStrong attention to detail and accuracy in your workCan-do attitude, willing to pitch in where neededAble to work in the Grey Lynn office 3 times a weekPreference will go to those who have experience in a similar administrative support role within the construction/project management spaceThis could really suit a parent who is looking for school hours, and we would prefer someone who can commit to a permanent long-term, part-time role.
(Students please do not apply).To apply to this role please forward your CV through ****** note that only those shortlisted will be contacted, and this will happen within a week of your application.
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