Project Administrator – Part Time

The Company Our client is a Project Management consultancy, specializing in the construction industry.
Their team of experienced Project Managers specialize in various sectors including commercial, residential, education, hotels, infrastructure, sports facilities, and more.
They work from a cool Grey Lynn based office and manage a wide range of projects, from refurbishments to sizeable projects exceeding $300M.
On their behalf, we are seeking a Part Time Project Administrator to support their Project Management team.
This is a part-time role initially starting at around 15 hours a week and over time it will likely build up to 20 - 30 hours a week.
This is an office-based role, and ideally, it would be 5 hours a day for 3 days a week.
As the role grows, there could be some flexibility offered to work from home.
Role will Involve: Setup files for new projects Prepare agendas and draft meeting minutes Prepare project reports Draft progress certificates Draft contract instructions and variations Prepare fee proposals Draft requests for fee proposals and construction tenders Capture data and invoices into payment summary spreadsheets Update budget spreadsheets (Must have good Excel skills) Manage Xero payments and company invoicing Develop and maintain strong relationships with the team to provide great support Provide some marketing support, organize events, client meetings, and light PA duties About You Strong time management skills Ability to meet deadlines Excellent computer skills including Microsoft Word and Excel are a must Experience using Xero will be a bonus, as will exposure to Aconex and Procore software Good written communication skills Proactive, organized work habits Strong attention to detail and accuracy in your work Can-do attitude, willing to pitch in where needed Able to work in the Grey Lynn office 3 times a week Preference will go to those who have experience in a similar administrative support role within the construction/project management space This could really suit a parent who is looking for school hours, and we would prefer someone who can commit to a permanent long-term, part-time role.
(Students please do not apply).
To apply to this role please forward your CV through Please note that only those shortlisted will be contacted, and this will happen within a week of your application.
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