Personal Assistants

Job Description: Arrange and attend with the managing director the schedule of various high-level meetings, and prepare and get the meeting minutes signed off.
Follow up on the matters on meeting minutes.
Communicating and coordinating with various departments, staffs and other stakeholders.
Prepare and edit correspondence, communications, presentations etc.
Handle incoming calls, emails, and mail.
Prepare detailed travel itineraries, then coordinate and book travel arrangements.
Assist with project planning, coordination, and execution.
Monitor project timelines and report to stakeholders.
Conduct research on various topics as requested.
Prepare reports, summaries, and presentations based on the findings.
Responsible for sensitive information, maintaining confidential files, filing documents and maintaining records.
Acting as a point of contact for managing director.
Ensure the office environment is organized and supervise and coordinate with other admin staffs if necessary.
Requirements:         Strong communication and coordination skills, with the ability to work effectively with staff across different departments.
Excellent writing and reporting skills, capable of independently handling various types of documentation.
Proficient in office software and strong in document management and information processing.
Good time management skills, able to effectively schedule and track tasks.
Detail-oriented with a strong sense of confidentiality, able to handle sensitive information appropriately.
Qualifications: Bachelor's or Master's degree