**Job Title: Online Office Manager**
**Company: Philip Morris International**
**Location: Hamilton, Waikato, NZ**
**Job Type: Part-time**
**Seniority: Entry Level**
**Years of Experience: 0**
**Company Overview:**
At Philip Morris International (PMI), we are committed to creating a smoke-free future. Grounded in innovation, our culture promotes entrepreneurial thinking even within an established organization. We value and cultivate a diverse workforce to propel our vision of sustainability and growth.
**Job Overview:**
We are seeking a motivated and reliable Online Office Manager to join our dynamic team in Hamilton, Waikato. As a part-time position ideal for entry-level candidates, you will play a pivotal role in supporting our day-to-day office operations while embodying our innovative and entrepreneurial spirit. This role is perfect for individuals looking to grow and make an impactful contribution within PMI.
**Key Responsibilities:**
As an Online Office Manager, your main responsibilities will include, but are not limited to:
1. **Administrative Support:**
- Manage communication, including emails and online messages, maintaining professionalism in all correspondence.
- Schedule meetings, appointments, and help coordinate online events or training sessions.
- Assist in document preparation, editing, and filing, ensuring easy access to necessary resources.
2. **Office Operations Management:**
- Oversee online office supplies and inventory, ensuring levels are kept up-to-date.
- Implement and manage office systems and procedures to enhance work efficiency.
- Assist in the onboarding process for new hires, providing necessary resources and orientation to tools.
3. **Communication and Coordination:**
- Serve as a point of contact for team members and external partners, efficiently relaying information.
- Collaborate with various departments to coordinate projects and share updates in a timely manner.
- Actively participate in team meetings and contribute innovative ideas for improvement.
4. **Time Management and Reporting:**
- Create and maintain schedules for individuals and projects, ensuring deadlines are met.
- Monitor project timelines and report progress regularly to supervisors.
- Assist in compiling reports on office operations and suggesting actionable improvements.
5. **Support and Continuous Improvement:**
- Encourage a culture of innovation by proposing new methods or technologies to streamline processes.
- Actively seek feedback on office practices and develop strategies to enhance productivity and morale.
- Undertake any other administrative or project-based duties as assigned by management.
**Requirements:**
To succeed in this role, candidates should meet the following requirements:
- **Education:** High school diploma or equivalent; additional qualifications in business or administration will be a plus.
- **Experience:** No prior experience is required; however, a keen interest in administrative roles will be advantageous.
- **Personality Traits:**
- Reliable: The ability to be consistent, dependable, and follow through on commitments.
- Motivated: A self-starter who is eager to learn and take initiative in tasks.
- **Soft Skills:**
- Innovation: A creative mindset that seeks out new approaches to problem-solving and efficiency.
- Time Management: Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
**Benefits:**
- Free accommodation
- Travel opportunities
- Paid overtime
**Working Environment:**
At PMI, we foster a nurturing and entrepreneurial atmosphere that encourages personal growth, collaboration, and creativity. We celebrate innovative ideas and methods within our established organization to drive success.
**Deadline to Apply:** October 5, 2024
**Equal Opportunity Statement:**
Philip Morris International is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage all qualified applicants to apply regardless of race, gender, ethnicity, age, sexual orientation, disability, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
