### Job Title: Office Manager - Work from Home **Company:** Constellation Brands **Location:** Wellington, Wellington, NZ **Job Type:** Part-Time **Seniority Level:** Associate Level **Years of Experience:** 2 --- #### **Job Description:** Constellation Brands is seeking a motivated and detail-oriented Office Manager to join our dynamic team. This part-time position allows you to work remotely while ensuring that our office operations run smoothly and efficiently. The ideal candidate will be confident, reliable, and capable of managing various administrative tasks that support our company's mission and values. #### **Responsibilities:** - **Administrative Support:** Manage day-to-day office operations by organizing schedules, meetings, and appointments, ensuring effective coordination among teams. - **Communication Management:** Act as a point of contact for internal and external communication, including email correspondence, phone inquiries, and video calls, ensuring clear and accurate information flow. - **Document Management:** Maintain organized digital files and records, including contracts, reports, and correspondence, ensuring compliance with company policies and guidelines. - **Meeting Coordination:** Schedule and coordinate team meetings, prepare agendas, take minutes, and follow up on action points to ensure accountability. - **Financial Administration:** Oversee basic financial tasks such as budget tracking, expense reporting, and invoicing; collaborate with our finance team to ensure timely payment of invoices. - **Office Supplies Management:** Monitor and manage office supply inventory, ordering supplies as needed to maintain an efficient workspace. - **Support for Projects:** Assist with planning and execution of company events, projects, and initiatives, providing logistical and administrative assistance. - **HR Collaboration:** Work closely with the HR department on onboarding new hires, managing employee records, and maintaining HR documentation. - **Quality Control:** Uphold the highest standards of ethical conduct and integrity, ensuring that all office practices comply with company policies and legal regulations. #### **Requirements:** - **Education:** Bachelor's degree or equivalent experience preferred. - **Experience:** Minimum of 2 years of experience in office management or administrative roles, preferably in a corporate environment. - **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and capable of quickly learning new software tools and platforms. - **Personality Traits:** - **Confident:** Ability to make decisions and provide guidance to team members. - **Reliable:** Dependable in maintaining schedules, meeting deadlines, and completing tasks efficiently. - **Soft Skills:** - **Presentation:** Excellent verbal and written communication skills, with the ability to present information clearly and effectively. - **Attention to Detail:** Precision in completing tasks, with a keen eye for accuracy and thoroughness. #### **Benefits:** - Remote work flexibility allowing you to maintain a healthy work-life balance. - Paid sick leave to support your well-being. - Parental leave for new parents to spend valuable time with their families. **Deadline to Apply:** October 6, 2024 --- ### **Equal Opportunity Statement:** Constellation Brands is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all backgrounds to apply and will consider all qualified candidates regardless of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. **Join us and contribute to a workplace where everyone matters!**How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
