**Job Title: Office Manager**
**Company: Anthem**
**Location: Auckland, Auckland, NZ**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 3**
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**About Us:**
Anthem is dedicated to fostering a collaborative and innovative working environment where employees are empowered to take ownership and make impactful decisions. We value passionate individuals who bring energy and creativity to our team.
**Job Overview:**
As an Office Manager, you will play a crucial role in ensuring the smooth operation of our Auckland office. You will be responsible for a variety of administrative and organizational tasks, contributing to a positive and efficient workplace atmosphere. This part-time position requires a proactive individual who can handle multiple responsibilities while maintaining a focus on detail and quality.
### **Key Responsibilities:**
- **Office Administration**:
- Manage day-to-day office operations to ensure functionality and efficiency.
- Oversee office supplies inventory, placing orders as necessary to maintain stock levels.
- Coordinate scheduling and logistics for meetings, events, and travel arrangements.
- **Financial Management**:
- Assist with basic bookkeeping, including processing invoices and managing budgets.
- Collaborate with the finance department to ensure all financial records are accurate and up to date.
- **Team Support**:
- Provide assistance to team members as needed, fostering a collaborative office environment.
- Maintain filing systems and ensure all documents are organized and secure.
- **Communication**:
- Act as a point of contact for visitors, clients, and vendors, ensuring a welcoming atmosphere.
- Manage incoming communication (phone calls, emails) and direct them accordingly.
- **Projects and Special Initiatives**:
- Assist in implementing office improvement projects and other administrative initiatives.
- Support organizational culture activities, including employee engagement events.
- **Compliance and Safety**:
- Ensure that the office complies with company policies and procedures, as well as health and safety regulations.
- Maintain an organized and safe working environment for all employees.
### **Requirements:**
- **Experience**:
- Minimum 3 years of relevant experience in office management or administrative roles.
- **Educational Background**:
- A degree or diploma in business administration or a related field is preferred.
- **Skills**:
- Strong decision-making abilities, with a track record of solving problems effectively.
- Excellent attention to detail, ensuring accuracy in all facets of work.
- Strong organizational skills with the ability to prioritize tasks efficiently.
- **Personality Traits**:
- Energetic and enthusiastic approach to work, contributing positively to workplace morale.
- Passionate about supporting team members and the overall success of the organization.
- **Technical Proficiency**:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Adept in using communication tools and platforms (e.g., Slack, Microsoft Teams).
### **Benefits:**
- Provision of company equipment to ensure an efficient work environment.
- Opportunities for travel as part of team initiatives and training.
- Attractive joining bonus upon successful commencement of employment.
### **Working Environment:**
At Anthem, we empower our employees to take ownership and make impactful decisions. We foster an inclusive atmosphere where innovative ideas are encouraged, and individual contributions are recognized.
### **Application Process:**
If you are an energetic and passionate individual looking to contribute to a dynamic team, we invite you to apply before the deadline on ********** **. Please submit your resume and a cover letter detailing your relevant experience and how you can make an impact at Anthem.
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**Equal Opportunity Statement:**
Anthem is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment regardless of the race, color, religion, gender, sexual orientation, gender identity, national origin, or disability status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
