Office Manager
Company: Sunrise Dam Ltd
Location: Franklin, Auckland
Type: Full time, Permanent
Purpose
Perform all finance and accounting functions for Sunrise Dam Ltd group of companies
Perform all HR and payroll functions for Sunrise Dam Ltd group of companies
Provide operational assistance across all companies as required
Specific duties & responsibilities
Finance / Accounting
Receive and enter all accounts payable to Xero
Reconcile all bank transactions to Xero
Keep accurate ledgers of income/expenses, asset/liability
Prepare and file GST returns
Prepare all accounts payable for payment through a consolidated online bulk payment system
Reconcile goods produced vs payments received
Assist in preparing annual budgets
Prepare monthly cashflows
Provide monthly financial progress reports (via Xero)
Prepare end-of-year accounts to trail balance stage
HR and Payroll
Provide all staff contracts and personal detail forms and ensure they are returned completed and signed. File as required
Check through daily timesheets (manual and Dataphyll) to ensure times and job codes allocated entered correctly
Ensure all pick quantities are correct on a daily basis
Calculate and verify payroll file, upload to payroll, and run payroll
Load payroll to be paid into online bulk payment system
Prepare monthly PAYE
Assist with documentation for various worker visas
Operations
Provide purchasing support
Assist with vehicle registrations, RUC etc
Assist with insurance claims
Relationships
Develop and maintain relationships with key personnel within suppliers and distribution partners to ensure effective communication and working relations.
Assist management team as required, to ensure the company performs in the most cost and time efficient and effective manner at an operational level.
Contribute openly and freely in discussions to ensure that we remain a knowledgeable, innovative, and diverse team, committed to growing as individuals and a business.
Actively promote a strong team culture across the company.
Skills, Experience & Education
Advanced level Excel
Good level of understanding in MS office suite
Advanced level Xero
Tertiary qualification
Must have experience in the horticulture / agriculture industry
An understanding of and experience in modern business admin processes
Excellent organisational and administrative skills.
Demonstrated achievements in service delivery, cost management, team leadership, quality and process improvement.
A demonstrated ability to respond effectively to change and to raise performance standards as changes in the environment create opportunities to do so.
Good planning and problem-solving skills and ability to prioritise and manage multiple tasks.
Excellent communication skills both verbal and written.
Strong analytical skills
Software Used
ANZ online direct
Xero
Crystal Payroll
Dataphyll (orchard management software)
Job Type: Full-time
Schedule:
8 hour shift
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