Office Management (Administration & Office Support) Full time We are looking for our next GEM who will shine like a Diamond! Join a long established, owned and operated New Zealand Jewellery Company. Built on relationships, stability, and integrity, we are a wholesaler and manufacturer of Fine Jewellery for customers spanning across New Zealand and Australia. We are searching for an experienced Office Manager & Sales Support, who will be an integral part of the business and member of the "team". You will offer invaluable support to our customers across both countries and will ensure the seamless operation of the office, administrative, and financial functions. The right person for this role will be happy immersing themselves in all aspects of the office, accounting function, and sales support. You will join our small agile team in a fast paced, innovative environment and bring enthusiasm to add value and contribute to the company's ongoing success. We are very interested in hearing from experienced Office Managers who have the following attributes: Well-rounded with a strong administrative background Strong attention to detail & accuracy Well-presented and approachable Able to work efficiently with good time management skills Able to contribute to ideas, policies, and procedures Adaptable to change and be prepared to go "the extra mile" Well-developed interpersonal skills and outstanding communication skills both written and verbal High integrity and a proven ability to maintain confidentiality Ability to think independently and make sound judgments and decisions Ability to prioritize workload & be highly organised, work to deadlines Self-directed and an ability to work with minimal supervision Ability to use initiative and focus on continual process improvement Confident with managing social media and online mediums The Role: A multifaceted role managing essential financial, administrative tasks including, managing the day-to-day accounting function. Process and prepare invoices, credits, receipts and purchase orders Customer service communication and support via email and phone Quoting and order fulfilment and managing courier service Run, update, and maintain database Managing and communicating with suppliers Order and maintain office stationery supplies Manage accounts receivable and accounts payable Support the team with sales and marketing activities Prepare and generate weekly, monthly and end of month reports Stock management – costing, pricing, recording, and sales forecasting Prepare and deliver comprehensive reports on company performance Streamline operational efficiencies and maintain administrative process You are someone who: Is a strategic/lateral thinker with a well-developed analytical ability Has solid technical knowledge and experience in financial accounting Has a collaborative communication style, with a professional presence and behaviour Is adept with technology, including strong systems experience. E.g. MS Suite and other systems Not a job hopper. Keen to settle into a role. Is organised and process driven; proactive and efficient The Rewards: Remuneration negotiable on experience. A strong, solid fashion-forward Company built on relationships, stability, and integrity. Please note: Only those shortlisted will be contacted and this will happen within a week of your application. Character ref/criminal records will be sort through related government records. Candidates holding a student visa are not eligible for this position. Your application will include the following questions: Do you have customer service experience? Do you have experience in administration? How many years of accounts payable experience do you have? How many years of accounts receivable experience do you have? Which of the following statements best describes your right to work in New Zealand? How many years' experience do you have as an office manager? Which of the following Microsoft Office products are you experienced with? Do you have experience using Xero? #J-18808-Ljbffr
