Office Administrator / Receptionist

At Total Infrastructure Ltd, we are looking for a professional, flexible, and experienced person to join our team based in Mt Roskill.
Key Responsibilities: Managing Vehicle Maintenance Records Update vehicle maintenance records in Eroad Documents management Monitor/Manage Vehicle Compliance (COF/WOF/REGO/Full service) Maintain vehicle folders.
Work closely with yard supervisor/Health and safety officer/drivers to ensure compliance Process RUC rebates claim.
Monitor/supervise workshop purchases.
Monitor daily fuel consumption and prepare fuel analysis report for Directors.
Issue Mobil cards to employees as per HR request.
Monitor/Manage unusual driver activities from EROAD/Everlink/Mobil online.
Process Daily work sheets and yard dockets Inventory Management: Monitor/Manage HILTI transfers.
Inspect discrepancies in yard stock.
All Inventory transfers should be supported by Inventory request note from sites, signed by the supervisor.
Process Inventory charge out to job sites.
Monitor small plant transfer activities through HILTI /Advise supervisors to use HILTI to transfer small plants between sites.
Monitor/Manage Small plant purchases complete asset/tools purchase request form and process the plant in HILTI.
Register maintenance.
Plant & Vehicle Maintenance Register Small Plant and Equipment register Workshop tools register Office equipment maintenance register Documents management & archiving – maintaining the archiving register Managing meeting room reservations.
Daily Authorizing Timesheets (If required) – Liaising with Supervisors and Engineers for discrepancies.
Work closely with Admin Manager, Yard supervisor and Ad-hoc work for Directors/ Finance manager as & when required Attending on-going requests from Directors and Managers as and when required Systems to Manage: Eroad/HILTI/Everlink/Mobil Card EROAD: Update Vehicles and Plants Monthly reporting (Save reports in the Domain) HILTI: Add Job sites Register new plants and issue barcode Everlink: Add users Configure tags Mobil Cards: Add Employees #J-18808-Ljbffr