Prepared Produce is a market leading NZ food processor, offering an exceptional customer experience driven by passion, commitment, innovation and expertise. The company recognizes those who thrive on using their initiative and delivering a high quality service. We believe these people are the absolute key to our success. This is an excellent career opportunity to join a stable, constantly growing, highly respected company.
About the Role:
We seek to fill an Office Administrator - Accounts, Customer Service & Payroll position at our processing facility in St Johns, Auckland.
The Office Administrator is responsible for managing the company's financial transactions, ensuring accuracy and efficiency in processing invoices, payments, and collections. The administrative support also includes customer service, such as order processing and customer communication. Finally, the role is responsible for processing payroll on a weekly basis. This role requires a detail-oriented individual with strong organizational skills and the ability to work collaboratively with internal and external stakeholders.
Key Responsibilities:
Customer Service: Answering phone calls and responding to emails.
Processing customer orders and returns.
Managing and updating customer records.
Accounts Payable: Process and verify invoices for accuracy and completeness.
Reconcile accounts payable transactions.
Monitor accounts to ensure payments are up to date.
Resolve invoice discrepancies and issues.
Maintain vendor files and manage vendor relationships.
Accounts Receivable: Process customer invoices.
Follow up on, collect, and allocate payments.
Monitor customer account details for non-payments, delayed payments, and other irregularities.
Maintain accounts receivable customer files and records.
Prepare bank deposits and post customer payments.
Other: Assist with weekly payroll.
Ensure compliance with company policies and procedures.
Provide support for audits.
About You:
Proven experience in accounts payable and accounts receivable.
Proficiency in Microsoft Office Suite.
Excellent attention to detail and accuracy.
Ability to communicate effectively with internal and external stakeholders.
Problem-solving skills and ability to work independently.
What we can offer:
Full time permanent position with immediate start
Attractive salary
To be part of a friendly team in a market-leading company
Staff buying privileges i.e. meat, vegetable and other food items
At Prepared Produce we have a fun and dynamic environment. If you have a natural flair for customer service and think this role is for you, apply by submitting your CV and a covering letter. Only applicants required for interviews will be contacted.
Skills & Experience Skills and experience we are looking for:
Proven experience in accounts payable and accounts receivable.
Proficiency in Microsoft Office Suite.
Excellent attention to detail and accuracy.
Ability to communicate effectively with internal and external stakeholders.
Problem-solving skills and ability to work independently.
Only applications with permanent residence/citizenship will be reviewed. Please provide at least two contactable references.
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