The Ministry acts in the world to build a safer, more prosperous and more sustainable future for New Zealanders. Kia hangai ake e te Manatu he ao-haumaru, ao-tonui, ao-pumau, ki te oranga tonutanga mo Aotearoa whanui.
Varied role, providing a wide range of administrative services
Diverse, fast paced, high performing team
Full-time, permanent role based in Auckland. Join us and work in a collaborative environment utilising your administrative skills to support business operations at the Ministry of Foreign Affairs and Trade.
Korero mo te turanga - About the role: While many of our staff are based offshore, our onshore staff, especially our Administrators, are critical to ensuring our people are enabled to do the amazing work they do, wherever they are.
The key purpose of the role is to provide a broad range of administrative support for the Director of the Ministry's Auckland Office, providing support in business administration and corporate services such as financial administration, information management, correspondence and travel, diary management, as well as meeting and event coordination.
The responsibilities for this Auckland-based fixed term role include:
Providing administrative support to enable the smooth operation of office systems, resources and equipment that support the Office's work programme
Supporting and assisting managers to meet all their organisational responsibilities including finance, audit, resources, information and security
Arranging and organising functions, meetings, workshops and training events
Coordinating the recruitment and induction processes for staff within the Office
Assisting with budget forecasting, estimates and monitoring in coordination with Managers
The salary range for this role is $70,784 to $90,446 total fixed remuneration, negotiable depending on skills and experience. The total remuneration is inclusive of our 3% KiwiSaver employer contribution.
We have a large number of Administrators across the Ministry and they come from all walks of life with a wide range of backgrounds and experiences - and we love that! So when you put in your application please make sure you tell us about the unique value you can bring to the Ministry and highlight your great administration skills including things like:
Strong customer focus, with outstanding interpersonal and communication skills
Excellent attention to detail
Natural planning and organisation skills with the ability to self-manage and use your initiative
Flexibility and ability to adapt quickly in a reactive environment
Technical skills and confidence using the MS Office suite
Ideally, you will also have a good understanding of tikanga (Maori customs and protocols), with the ability to weave te ao Maori (the Maori worldview) into your work. If you are just starting on this journey that's OK too as long as you have a willingness to learn and a desire to develop your cultural capability.
As a Te Tiriti o Waitangi partner, this is important to us and we offer training and support. Nga hua o te mahi i te Manatu Aorere - Why MFAT?
We are committed to a focus on leadership, talent, training and development, and flexible work options. MFAT is Rainbow Tick accredited. We value diversity and are committed to providing an inclusive culture where everyone feels supported, valued, and a sense of belonging.
By building connections with and influencing other countries and international institutions, we advance New Zealand's interests and pursue New Zealand's values. To Apply / Interested?
Apply today with your CV and cover letter. If you have any questions about the role, please contact ******. To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen, or Permanent Resident.
You must be able to obtain and maintain an appropriate NZ Government security clearance. Please note that this tool is not part of the formal security clearance process.
Applications close at midnight, Friday 4th October, 2024. Please note: This is not a Foreign Policy / diplomatic role. This is a Corporate' role (known here as a Specialist role) based in Auckland, NZ.
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