Office Admin

Our property management client is looking for Office Administrator . The ideal candidate will play a crucial role in ensuring the smooth operation of our office and the efficient management of trust accounts. This position involves handling daily maintenance inquiries, fostering positive relationships with tenants, landlords, and subcontractors, and supporting various administrative functions.

Minimum 30 hours guaranteed.

At least 2+ years experience in the administration field.

Responsibilities:

Trust Account Management:

Maintain and reconcile trust accounts with a high level of accuracy.

Process rent payments and other financial transactions.

Conduct mid-month and end of month payouts.

Daily Maintenance Inquiries:

Act as the primary point of contact for maintenance requests from tenants and property managers.

Coordinate and schedule routine maintenance and repairs with subcontractors.

Ensure timely resolution of maintenance issues while adhering to quality standards.

Tenant and Landlord Liaison:

Provide exceptional customer service to tenants and landlords.

Address inquiries, concerns, and requests promptly and professionally.

Facilitate communication between tenants and landlords as needed.

Assist in the preparation and execution of leases and rental agreements.

Stay informed about relevant property management regulations and compliance requirements.

Professional Skills Preferred:

Familiarity with trust account management and financial reconciliation.

Practical housing knowledge.

Excellent communication and interpersonal skills.

Strong organizational and multitasking abilities.

Proficiency in relevant software applications (e.g., property management software, Microsoft Office).

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