Financial Administration Officer

1.       Accurate loading of suppliers' invoices, in line with company policy
2.       Timely processing of weekly, special, and 20th payment runs, in line with company policy.
3.       Process all International payments.
4.       Assist in managing Approval Max system.
5.       Assist in managing XERO (e.g. updating contacts, locking prices)
6.       Prepare monthly reports including but not limited to  
-          Sales Commissions report.
-          Install costing report (budget vs actual)
-          Marketing Expenses report
-          Quoting data sheet
7.       Produce fortnightly factory productivity report.
8.       Reconcile outstanding purchase orders & follow up with supplier.
9.       Support project team in raising Purchase Orders.
10.   Process customer invoices in line with company policy.
11.   Perform accurate monthly suppliers' reconciliation.
12.   Timely reconciliation of credit cards, in line with company policy
13.   Processing new vendors applications
14.   Processing suppliers credit application form
15.   Managing admin related tasks including but not limited to :
-          Implementing 5s and preparing the weekly report
-          Ordering and replenishment of office supplies (cartridges, stationaries, pantry supplies, hygiene supplies)
-          Assign and monitor the monthly kitchen rooster.
-          Other admin tasks including but not limited to booking of flights, Avis (rental cars, booking, wizard application), accommodations, core value board management, assist in fleet management, looking after the plants.
16.   Coordinate with cleaning company.
17.   Answering calls if Sales Supports are unavailable.
18.  Assist in the process improvements initiated by finance department
 
About You :

         Relevant qualification (diploma or certificate) related to accounting or business.
     Experience using XERO is highly desirable
     Demonstrated experience using work flow system.
          At least 2 years experience in AP/AR processing.
         Intermediate skills in MS Excel, word, Outlook
          Assertive, takes ownership, and make things happen

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