Executive Assistant to General Manager Policy, Planning & Regulatory Services The people of Porirua City are what makes ours a truly special place – we take pleasure in helping and caring for each other.
We want everyone to feel welcome here, whether they're visiting, living or working here.
We're looking for people who will help position our city as a welcoming, dynamic place to live, work and visit.
About the role We're looking for a dynamic and approachable Executive Assistant for our General Manager of Policy, Planning & Regulatory Services (PPRS).
It's a big role and not for the faint-hearted!
In return, you'll work at the centre of a proactive and innovative council that is focused on making a difference in the community.
Your responsibilities will include: Providing high-level support to the General Manager and in turn the wider Policy, Planning & Regulatory Services team.
Managing the General Manager's schedule, including prioritising and organising events and meetings, and compiling briefing material daily.
Preparing and reviewing communication and correspondence for the General Manager to a high standard of accuracy and quality.
Researching and preparing reports and presentations for the General Manager.
Providing excellent customer service to visitors and callers.
Establishing and maintaining effective systems for document management and providing exceptional administrative assistance with documents, presentation material, and project coordination.
General overview of budgets/finance processes.
About you This busy role needs someone who is calm under pressure, who leads with initiative, and is agile and efficient at dealing with a large volume of work in a confident and empathetic manner.
We're looking for someone who: has experience working in a busy executive assistant position, ideally at a senior level.
has excellent skills in relationship management with a wide range of stakeholders.
relishes variety, and is deadline driven.
displays a highly confidential and professional demeanour.
is an excellent writer and communicator.
What you need to do now Come and join our supportive team and be part of our welcoming and engaging environment.
Please contact Nic Etheridge, General Manager Policy, Planning and Regulatory Services on 04 917 1004 for more information.
Porirua City embraces and values diversity and inclusion.
We actively encourage applications by people from all backgrounds and are a member of Diversity Works.
If you have any support or access requirements during our recruitment process, please let us know when you apply, and we'll do our best to get you sorted.
Applications close on Monday 26 August 2024.
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