Chubb is a world leader in insurance.
With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients.
As an underwriting company, we assess, assume and manage risk with insight and discipline.
We service and pay our claims fairly and promptly.
The company is also defined by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength and local operations globally.
Parent company Chubb Limited is listed on the New York Stock Exchange (NYSE: CB) and is a component of the S&P 500 index.
Chubb maintains executive offices in Zurich, New York, London, Paris and other locations, and employs approximately 40,000 people worldwide.
Additional information can be found at: .Chubb celebrates diversity by fostering an inclusive, flexible and equitable workplace.
We support applications from all members of our community and equitable access to our employment opportunities.
We are open to discussing workplace flexibility in all our vacancies, to ensure we can attract the best candidates and accommodate individual needs, differences, disabilities and working arrangements.
Please let us know if you require any adjustments to the recruitment process so we can support you to present your best self.Your RoleProvide day to day assistance and administrative support to the Country President and Corporate Management (General Counsel & Human Resources) to ensure efficient and effective operation in the achievement of business objectives.You will efficiently manage meetings and calendars, project management, travel planning, document management and assisting the Company Secretary with Board requirements.You will have a genuine passion for providing high quality support with a "no task is too big or too small" attitude.
You will be forward-thinking, takes initiative and delivers results with poise and professionalism whilst working closely with executives, team members and external partners.Your Responsibilities You will generally provide administrative support to the Country President, General Counsel and HR with tasks such as reporting, presentations and ad-hoc projects, as well as:Support the Country President with: Complex calendar management, ensuring time is managed effectively and efficiently.
Coordinating with other EA's (both internal and external) to arrange meetings.
Travel arrangements Preparation of reports, emails, and presentations Support the Human Resources with: Running and championing our onboarding programme, ensuring new staff are set-up and onboarded efficiently Developing and organising internal staff engagement and wellbeing events Support the General Counsel and Company Secretary with: Board Management support, including liaising with Directors and internal stakeholders Legal filing, database management, contract management Additional Duties: Manage monthly expense reporting for 3 executives using Concur as well as being the SuperUser supporting the wider team.
Handle confidential information with discretion and facilitate communication between appropriate people and teams.
Arrange internal and external meetings, including scheduling, agendas and catering requirements.
Liaise with the finance team to process and reconcile all administrative-related account invoices.
Coordination and organisation of special events and company functions both in-house and at external venues, including our Annual Mid-Year Client Function and Staff Conference.
Designated travel coordinator for New Zealand and overseeing the Office Coordinator in arranging all domestic and international travel, accommodation and transport for NZ staff (as well as providing assistance to Regional Executive visitors when required) Responsible for coordination of all corporate AMEX cards, and where necessary, assist with any account queries with AMEX and reconciliation of any accounts.
Direct Line Manager to the Office Coordinator position with responsibility to look after all aspects of Office Management for the Auckland office (including, but not limited to, vendor management, office maintenance, contract management, etc) in collaboration with the Facilities Manager A&NZ.
Maintain the internal intranet system (The Village), ensuring all documents and pages are kept up to date.
Liaise with our marketing team based in Australia to manage merchandise, brochures, presentations and cross-Tasman staff events Your Skills & Experience3+ years of related experience working as a Personal Assistant at an executive level, preferably supporting multiple leadersMust be proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Adobe.Excellent written and verbal communications skills; negotiation and interpersonal skills with an ability to communicate with all levels of staff and external parties on a range of mattersExcellent command of the English language including spelling and grammarExcellent attention to detailHigh level of personal organisation - ability to manage time effectively and prioritise work responsibilitiesMaintain an outgoing, friendly and vibrant personalityHigh level of initiative and motivationMust be able to work autonomously and within a teamThe ability to work independently and think ahead to anticipate Manager's needsA Can-Do attitude, adaptable, flexible with the ability to meet deadlines when supporting the teamTech-literate, with the ability to pick up new software skills easily
