PA, EA & Secretarial (Administration & Office Support)
Executive Administrator
Location: Invercargill | Part-time
We are seeking a highly organised and detail-oriented individual looking to provide administrative support to our Executive team 20 hours per week. This role is critical in ensuring smooth daily operations, effective communication, and efficient handling of confidential matters. The Executive Assistant will manage multiple tasks with attention to detail, discretion, and a high degree of professionalism.
Key responsibilities
Act as the primary point of contact for feedback and inquiries received through various channels.
General administrative assistance, including overseeing special projects and handling ad hoc tasks as needed.
Organise and manage events, including planning, invitations, venue booking, technical support, and coordinating one-off or recurring events.
Assist with research, sourcing, and quotes for organisational needs.
Assist in the creation of advertisements and promotional materials.
Coordinate training, managing attendance and records.
Update and maintain the organisation's intranet.
Skills required
Demonstrated experience in providing administrative or executive-level support.
Exceptional organisational skills with the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills for effective collaboration across all levels.
Capable of handling confidential information with the utmost discretion and professionalism.
Proven ability to manage and oversee projects from inception to completion, including timeline setting, progress tracking, and delivery.
Proficient in using office software and related technology.
Ability to maintain a high degree of accuracy and attention to detail while working efficiently.
What we offer
A dynamic, supportive work environment.
Opportunities for professional growth and development.
Employee discounts across ILT businesses.
Employee discount at a range of businesses in Invercargill.
ILT is a high performing community-owned organisation with a clear purpose – to create and contribute to a vibrant Invercargill. We have a rich heritage of investing in leading-edge hospitality facilities and funding significant community projects through our distribution of profits. We have returned over $217 Million in grants and donations back into our community since 1944. Based in Invercargill, we operate 23 businesses and employ around 700 staff.
If you're passionate about providing exceptional administrative support and thrive in a challenging, fast-paced environment, we'd love to hear from you!
Please apply now by submitting your CV and a cover letter detailing your relevant experience and why you are the ideal candidate.
We will be reviewing applications as they come in, so do not hesitate to apply ASAP.
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