SailGP is racing redefined. The world's most exciting racing on-water, SailGP was established in 2018 and is headquartered in London. The annual, global championship Races for a Better Future accelerating change in everything it does.
The fan-centric, in-shore racing takes place among the sport's top athletes in some of the most iconic harbors around the world and offers the sport's largest monetary prize of $1 million. Rival national teams battle it out in identical supercharged F50 catamarans, engineered for intense racing at electrifying speeds exceeding 60 mph/100 kph.
In 2020, SailGP set a new standard as the first climate positive sports and entertainment property and began delivering actions and innovations that advance the global adoption of clean energy. Underpinning the organization's purpose-driven agenda is a diversification of the league, with the goal of immediately progressing gender and racial equity and inclusivity.
SailGP is a global organization with defined values that shape the culture of its diverse team: deliver quality, break boundaries, make an impact, stand together, and strike a balance.
About The Black Foils New Zealand SailGP Team:
Led by legendary sailing duo Peter Burling and Blair Tuke, the Black Foils proudly represent
Aotearoa New Zealand in the global SailGP racing championship. After finishing at the top of the leaderboard last season, before taking third place in the winner-takes-all grand final, we'll be looking to build on our momentum going into the new 2024/25 season kicking off in Dubai November 23-24.
The Black Foils are driven by the mission to race for a healthy ocean and we are passionate
about raising awareness of the importance of a healthy ocean for a healthy future with our
partner Live Ocean Foundation.
We are looking for a superstar to join our team in the role of Team Coordinator, based in our Auckland CBD offices.
Position Description:
Reporting to the Team Manager, the Team Coordinator will support with travel logistics, invoicing functions and administrative tasks in the lead-up, during and after all SailGP events. This person will also play a key support role in our sustainability planning and execution. This role is based in Auckland and provides remote support during overseas events, so you will be expected to be available during event weekends as needed. There also may be an opportunity to travel to some events to fulfil the onsite operational role as required.
Key Responsibilities:
Work with travel agent to book all team flights.
Select and book team accommodation and manage all communications with accommodation providers throughout the season.
Book ground travel (airport transfers, rental cars etc) as required.
Coordinate last minute travel changes with urgency and efficiency.
Financial data entry and management
Manage all invoicing – requesting and tracking invoices, creating Purchase Orders.
Reconcile credit card charges spreadsheet with receipts scanned.
Sustainability reporting and support
Complete post-event sustainability reporting for UN Sports for Climate Action commitments.
Complete the Impact League audit spreadsheet and upload evidence for each event.
Support the development and execution of Impact League projects throughout the season.
Event-related logistics support – pre-event
Main point of contact for SailGP departments dealing with accreditation, catering, tickets, etc.
Order supplies to be delivered onsite – e.g. additional uniforms, supermarket orders, other team supplies.
Coordinate uniform needs and branding.
Research/arrange local services as needed – i.e. laundry, SIM cards, bike rental, etc.
Prepare preliminary daily onsite schedule.
Liaise with Inspire program participants – interns and adopt-a-clubs.
Work with Partnerships Manager and MarComms Manager on scheduling partnership and PR obligations onsite.
Communicate all daily schedules and operational plans within the above scope to Team Operations Manager before they travel to the event.
Event-related logistics support – during event
On standby to support Team Operations Manager remotely as required – this typically includes sourcing last minute equipment orders and travel changes.
You may also be required to travel to events from time to time to cover the onsite operational role. In this case you would be supported remotely by the Team Operations Manager.
Other responsibilities
Support the Team Operations Manager with other duties as reasonably requested.
Support other areas of the team as required, i.e. partnerships, marketing and communications.
Qualifications and Attributes:
Demonstrable background in event or team coordination, travel booking and/or sustainability operations/reporting
Passion for sport and/or sustainability
Flexible work schedule to work across global time zones and weekend events (13-14 per year)
Flexibility to travel overseas to support the team at events as needed.
Ability to operate both independently and in a collaborative, team environment.
Ability to show initiative and thrive in a fast-paced, start-up environment.
High level of organisation and attention to detail.
Exceptional communication skills, both written and oral.
Self-starter, action-orientated, resourceful.
Sustainability values and a te ao Maori worldview will be beneficial.
Start Date - ASAP
Time Commitment - Full-time
Location - Auckland CBD, New Zealand
How to Apply:
Please submit your resume and a cover letter outlining your experience and why you're the perfect fit for this role to your application.
Please note, that applications will only be considered if accompanied by a cover letter and sent to Anna (******).
SailGP is proud to be an equal opportunity workplace committed to building a team culture that celebrates diversity, equity and inclusion.
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