About the RoleThis new role drives both network grantmaking and resource mobilization forward by providing administrative and logistics support, project management, and knowledge and contact management. This role will work across internal GCF teams as well as coordinate with external partners to help keep projects, events, and grants on-time and on-budget.About YouTo be successful in this role, the Senior Associate will be a self-starter who proactively spots issues and recommends solutions, and is adept at navigating complex calendars, processes, relationships, and partners. The role requires balancing initiatives and processes and prioritizing across competing interests and opportunities. This role requires discretion, confidentiality, strong communication, and good judgment. At times, they will be called upon to roll with the punches and provide rapid response support, all while maintaining a high degree of attention to detail and process. Comfort with working on a highly collaborative, growing team, combined with a sense of humor is essential. They are a do-er, solutions-oriented coordinator, and strong communicator who can translate the 'what' into recommending the 'how. "Specifically, this role requires Salesforce administrator experience, as they will be championing platform use and building and maintaining systems that manage contacts and knowledge effectively. We are also looking for exposure working on a grants management or administration team or similar experience managing pipeline and partner cycles.Responsibilities include Resource Mobilization and Grants.Resource MobilizationProject Management/Logistics in support of Team Operations- 40%Project manage resource mobilization efforts including proactive tracking of complex timelines and tasks in Asana in close partnership with Executive Assistant (EA) and key stakeholders.Schedule meetings/convenings across time zones and complex stakeholder calendars.Support meeting infrastructure including drafting agendas, summarizing content, leading on follow-ups and sharing information with others as neededDraft documents and briefs, as needed, coordinating across internal teamsTrack team contracts, budgets, and deliverables with consultants, as neededSupport on-site GCF logistics for external resource mobilization events, coordinating with manager, network leadership, and events & planning consultant to execute.Support internal team on trips/events, including: 1.) inputting into trip briefs for CEO, Directors, Board, 2.) scoping logistics and creating travel budget estimates, 3.) collating event agendas and participant lists for look books & briefs, 4.) performing administrative tasks such as printing, photocopying, mailing, etc as needed in advance of eventsConduct desk research and special projects: ad hoc, in support of Associate DirectorKnowledge and Contact Management- 30%Salesforce Administrator (15-20% of time): You will be the Network team's Salesforce Administrator: owning backend updates, being point for consultant support, leading on support for users and ensuring adherence, and managing dashboards, data uploads, reports, and troubleshooting. You will lead on and own resource mobilization contact management and reports within Salesforce.Work with IT/Ops to ensure contact and knowledge sharing data policies and procedures are secure, understood, and adopted by the team.Support the timely delivery of resource mobilization materials to CEO/key stakeholdersEnsure fund mobilization trips and materials are debriefed and documented as part of knowledge management.GrantsAdministrative support/project management 20%Scheduling lead for network grant related calls, meetings and convenings, drafting agendas and executing follow-ups like requests for information as requestedOwn pipeline management for prospective Network grantees: register ideas, help research potential grantees, and organize information to be inputted into Asana and GivingData, our grants management system.Project-manage the Network grants management cycle by tracking all grant requirements and liaising with leads to make sure all requirements and reports are completed by established deadlines.Aid in the development of quarterly Grant Dockets and annual impact reports by drafting Network's section outline and inputting known information.Cross-cutting pillar special projects – 10%Opportunistic special projects agreed upon by Sr. Associate and managerQualificationsBachelor's Degree3-5 years of relevant experience providing administrative and/or project coordination and management support with increasing levels of complexity including:Managing individual relationships, trips, events, and receptionsEngaging with external partners and internal stakeholders on different teams to achieve resultsScheduling complex meetings across time zonesWorking cross-culturally and with people from diverse backgrounds and languagesMinimum 3 years experience with Salesforce, strongly preferred in a administrator roleAttention to detail; motivated by working through the little details to achieve larger outcomes; conducts regular maintenance work within systems.Experience with the grants cycle and grants management systems; working on or with a grants team; and with impact measurement and reporting.Self-starter able to work independently while identifying moments for effective collaboration.Outstanding written and verbal communication skills, and proven ability to produce high-quality written materials and presentations.Speedy and adept at learning new tech programs and softwares; self-sufficient at acquiring new skills and applying those to support the team.Experience or willingness to learn Asana, GivingData, Google Drive, and Box.Creative, solutions-oriented do-er with proven ability to to come up with solutions, whether they are to implement systems or managing competing priorities.Exceptional organization and time management skills, including the ability to prioritize multiple tasks to meet changing deadlines and requests, while strategically thinking ahead.Comfort with ambiguity and shifting environments, combined with a sense of humor. #J-18808-Ljbffr
