Senior Accounts Payable And Payroll Specialist

Senior Accounts Payable and Payroll Specialist Worldline NZ is New Zealand's leading electronic payments company and Kiwis rely on us to ensure that electronic purchasing is available wherever purchases for goods and services need to be made.
In our history to date, we have put through 16 billion transactions, worth an estimated $700B, and worked with over 120,000 merchants.
Today we sit at the heart of Aotearoa's payments infrastructure with products being built using open banking technology and providing retailers with easy access to data about their own customers' habits.
Our platform lets tech start-ups and banking giants come together to provide better service to businesses and consumers.
As New Zealand's leading payments innovator, we specialise in payment solutions that help businesses grow – in-store, online and via mobile.
We provide digital payments solutions for New Zealand businesses who need safe and secure payments, in turn giving Kiwi shoppers seamless payment options.
Due to one of our amazing team finally retiring, we're looking for an Accounts Payable & Payroll Specialist who will fill some pretty big shoes and support our Finance team.
What you are going to be doing The Accounts Payable & Payroll Specialist is responsible for managing Worldline NZ's accounts payable processes and payroll function.
This role ensures accurate and timely processing of supplier invoices and payroll as well as maintaining compliance with company policies and regulatory requirements at Worldline NZ.
The Accounts Payable & Payroll Specialist role has a broad remit, where you will be expected to pitch in across a number of different tasks and activities.
However, in a normal month you should expect to spend most of your time on: Accounts Payable Manage accounts payable using accounting software (currently Greentree ERP) and other programs.
Receive, review and process supplier invoices, comparing where relevant to purchase orders, prices, terms of payment, and other charges.
Manage the process for company purchasing cards and employee expense claims.
Ensure correct coding of supplier invoices to capitalised projects and customer job costing.
Schedule and prepare payment of invoices, ensuring timely and accurate disbursements.
Maintain the accounts payable masterfile records.
Process the necessary dates to maintain the accuracy of supplier details in a timely manner, to provide an accurate and current supplier database.
Communicate with suppliers regarding billing issues, discrepancies, and payment terms.
Reconcile accounts payable transactions with the general ledger and resolve any discrepancies.
Ensure compliance with company policies and relevant regulations.
Generate financial reports related to accounts payable activities as required.
Payroll Processing Process the fortnightly payroll, plus any additional STI, SIP or one-off manual payroll processing required via our external payroll provider Datacom.
Calculate bonuses, allowances, and other forms of compensation, including data gathered from employee timesheets.
Work closely with HR to manage all payroll related activities, including Southern Cross Healthcare insurance, Pick and Mix and other employer provided benefits.
Liaise with and answer all staff payroll enquiries in relation to compensation, benefits, taxes, and deductions.
Maintain accurate employee records and the filing of associated statutory returns and payments, including but not limited to PAYE, Kiwisaver, ACC etc, in association with Datacom, to ensure compliance with all relevant employment and tax laws.
Generate payroll reports for Finance, HR and the Executive management teams as required.
Supporting Duties Assisting our Senior Accountant and Accountant with duties such as month end, maintaining and posting journals, processing daily bank reconciliations and GST & FBT returns.
Carry out any other duties within the Finance department that may be delegated from time to time.
We realise what's important to you and someone else can differ, so we offer a range of benefits to appeal to everyone, you included!
We're committed to making Flexible Working Work – work your day your way, with amazing events that promote our new hybrid culture!
A beautiful new purpose-built office in the heart of Auckland CBD – Harbour Views, Bar, Café and Gym Onsite and Top-notch technology.
Our employee benefits package – what we call 'Pick n Mix' to spend on whatever tickles your fancy.
A day off on your birthday.
A comprehensive culture & wellbeing program with an annual calendar of fantastic events.
Time out for an on-site subsidised massage.
A Kiwi Saver superannuation contribution.
A great reward and recognition programme and much more!
What we need you to be good at We don't expect you to come with all the skills and experience required to be successful at this job, however you do need to be willing and motivated to pick up new things and have a go.
We need you to be a team player that doesn't mind getting their hands dirty and learning from the bottom up.
This includes being prepared to do data keying and other manual data logging where necessary as part of the role on an ongoing basis.
We expect that you will be organised, meticulous (with great attention to detail) and a solid communicator who relishes the opportunity to work through and solve problems.
You must be able to laugh at yourself, own and learn from your mistakes.
Who you will work with outside your team In this role you will have widespread exposure across the business, so you can expect to work with people from every business unit and at every level in the business internally.
Additionally, you can expect to work with our suppliers, IRD, auditors, external payroll provider, finance system external providers and Statistics NZ.
Key qualifications criteria we are looking for in this role: Demonstrated experience and success in accounts payable.
A bonus if you have experience at managing payroll of more than 150 staff.
Strong computer skills with proficiency in Excel and Microsoft products.
The ability to adapt easily to new systems and processes.
Resourcefulness to query the why and how of processes.
Excellent interpersonal and communication skills.
A team player who can work autonomously when required.
Sense of humour with a positive outlook and a great attitude.
Flexible and willing approach, happy to do data entry where required as part of their role.
What's it like to work for Worldline NZ?
We've got 200+ exceptional people working here, and you'll be joining a really talented, driven and credible team, who are united by keeping our people at the heart of everything we do.
Proudly, we have just been awarded again with the prestigious Top Employer Accreditation and Great Places to Work Award.
And have been made finalists in HeadFit's Wellbeing Awards in 3 categories.
Worldline NZ is an equal opportunity employer that is committed to diversity and inclusion in the workplace.
If you have any health-related issues that we might need to accommodate, please let us know.
Our recruitment decisions are based on the needs and requirements of each role, and candidates are selected based on their unique strengths and characteristics.
We look forward to welcoming you to the team!
PLEASE ONLY APPLY IF YOU HAVE NZ / AUSTRALIAN CITIZENSHIP.
AT THIS POINT IN TIME, WE ARE NOT IN A POSITION TO CONSIDER THOSE ON A WORKING VISA REQUIRING EMPLOYER ACCREDITATION.
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