**Job Title:** Secretary - Work from Home
**Company:** Genesis Energy
**Location:** Nelson, Nelson, NZ
**Job Type:** Part-Time
**Seniority:** Entry Level
**Years of Experience:** 0
**About Us:**
Genesis Energy is committed to delivering innovative energy solutions that empower our communities and drive sustainability. We strive to create an inclusive workplace that values diversity and promotes personal and professional growth.
**Job Overview:**
We are seeking a dedicated and organized Secretary to join our dynamic team at Genesis Energy. This entry-level, part-time position will support various administrative functions while working remotely. The ideal candidate will exhibit a strong ability to adapt to shifting priorities, maintain reliability in their work, and contribute positively to our collaborative culture.
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**Responsibilities:**
- **Administrative Support:** Assist with daily operations by performing general administrative tasks such as filing, data entry, and document management.
- **Communication Management:** Manage incoming and outgoing communications (e.g., emails, phone calls) in a timely and professional manner. Direct inquiries to the appropriate parties, ensuring that all communications reflect the company's values.
- **Scheduling and Coordination:** Organize and maintain schedules for meetings, appointments, and events. Coordinate logistics, including sending invites and preparing materials as needed.
- **Information Management:** Maintain and update databases and filing systems to ensure information is accurate and readily accessible. Prepare reports and summaries using collected data.
- **Support for Project Management:** Assist in strategic planning by helping to develop project timelines and maintaining progress reports. Adapt to changes as required by project developments.
- **Customer Service:** Provide exceptional support to internal teams and external stakeholders to promote an efficient working environment. Address inquiries and issues with courtesy and professionalism.
- **Continuous Learning:** Engage in ongoing training and development opportunities to enhance skills and stay informed about industry best practices.
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**Requirements:**
- **Educational Background:** A high school diploma or equivalent; coursework in business administration or a related field is preferred but not mandatory.
- **Skills & Competencies:**
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based collaboration tools.
- Excellent written and verbal communication skills.
- Ability to work independently while also collaborating with team members effectively.
- **Personality Traits:**
- **Adaptable:** Ability to thrive in a fast-paced and changing environment while managing multiple priorities.
- **Reliable:** Dependable and trustworthy, with a strong commitment to meeting deadlines and maintaining high-quality work.
- **Soft Skills:**
- Strategic Planning: Capable of contributing to project planning and execution with a forward-thinking mindset.
- Adaptability: Willingness to learn and adjust to new tasks and responsibilities as they arise.
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**Benefits:**
- Disability insurance to safeguard your peace of mind.
- Retirement plan options to help secure your financial future.
- Company transportation for any required business activities.
**Working Environment:**
At Genesis Energy, we foster a culture of continuous learning and development for our employees. We encourage all team members to pursue growth opportunities that support their personal and professional advancement.
**Application Deadline:**
Please submit your application by **October 24, 2024**.
**Equal Opportunity Statement:**
Genesis Energy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences, and we welcome the opportunity to discuss accommodations for candidates with disabilities throughout the hiring process.
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Join us at Genesis Energy and play a vital role in supporting our mission while developing your skills in a flexible, supportive environment!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.