**Job Title:** Secretary - Remote Work **Company:** Ford Motor **Location:** Hamilton, Waikato, NZ **Job Type:** Full-time **Seniority Level:** Associate Level **Years of Experience:** 4 --- ### Job Description Ford Motor Company is seeking a dynamic and efficient Secretary to join our team in a remote capacity. This position is integral to our operations, providing vital administrative support to ensure seamless communication and workflow within the organization. The ideal candidate is driven, resourceful, and possesses a strong ability to manage multiple tasks efficiently. ### Key Responsibilities - **Administrative Support:** - Perform general administrative duties such as managing emails, scheduling meetings, and coordinating travel arrangements. - Prepare and distribute agendas, minutes, and other essential documents for meetings. - **Project Management:** - Coordinate and oversee various projects ensuring timelines are met and deliverables are on track. - Track project milestones, provide updates to key stakeholders, and facilitate communication among team members. - **Research and Reporting:** - Conduct thorough research on various topics to support team initiatives or executive decision-making. - Compile and present findings in a clear, concise manner through reports or presentations. - **Communication:** - Act as a point of contact for internal and external stakeholders, responding to inquiries and facilitating clear communication. - Maintain a high level of professionalism in all interactions, reflecting the company's values of integrity and excellence. - **Document Management:** - Organize and maintain electronic files and databases, ensuring all documentation is up-to-date and accessible to the relevant team members. - Develop and implement efficient filing systems to streamline information retrieval processes. - **Customer Focus:** - Assist in addressing customer inquiries and providing solutions, ensuring an exceptional service experience. - Collaborate with other departments to gather feedback and continuously improve processes that enhance customer satisfaction. ### Requirements - **Education and Experience:** - Bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred. - A minimum of 4 years of relevant experience in an administrative or secretarial role, ideally in a corporate environment. - **Technical Skills:** - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. - Experience with customer relationship management (CRM) software and database management is a plus. - **Personality Traits:** - Highly driven and self-motivated with a strong desire to succeed. - Resourceful with a proactive approach to problem-solving. - **Soft Skills:** - Excellent project management skills with the ability to prioritize and manage multiple tasks effectively. - Strong research skills with the ability to synthesize information into actionable insights. - Exceptional communication skills, both written and verbal, with a strong attention to detail. ### Benefits - Employee discounts on Ford vehicles and services - Vision insurance to support your health needs - Coverage for travel and related spending expenses ### Working Environment At Ford Motor Company, we prioritize a strong customer focus aimed at exceeding expectations and delivering delight. Our employees are encouraged to approach challenges creatively and collaboratively to achieve outstanding results. ### Application Deadline Interested candidates are encouraged to apply by **October 29, 2024. ** ### Equal Opportunity Statement Ford Motor Company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. --- *Join us at Ford Motor Company, where innovation meets tradition, and become part of a team that drives excellence in all we do. *How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.