**Job Title:** Secretary **Company:** SLI Systems **Location:** Auckland, Auckland, NZ **Job Type:** Part-time **Seniority:** Entry Level **Years of Experience:** 0 --- **Job Description:** SLI Systems is seeking a dedicated and reliable entry-level Secretary to join our dynamic team in Auckland.
This part-time position is ideal for individuals who are looking to kickstart their careers in a supportive and innovative environment.
Our company values commitment to excellence and strives to give back to the community through various corporate social responsibility initiatives.
As a Secretary at SLI Systems, you will be the cornerstone of our office, responsible for facilitating effective communication and providing administrative support to ensure smooth operations.
Your organizational skills and proactive approach will contribute significantly to the success of our team and the satisfaction of our clients.
**Key Responsibilities:** - **Administrative Support:** Manage day-to-day office operations, including answering phones, greeting visitors, and responding to emails with professionalism and courtesy.
- **Document Management:** Prepare, file, and organize documents.
Maintain both electronic and paper filing systems, ensuring all documentation is up to date and easily accessible.
- **Scheduling and Coordination:** Coordinate appointments and meetings for staff, including managing calendars and scheduling conferences or events, ensuring everything runs smoothly and efficiently.
- **Communication:** Assist in drafting and sending internal and external communications, ensuring that messages are clear and timely.
- **Project Assistance:** Support project management efforts by tracking deadlines, documenting progress, and communicating updates to involved stakeholders.
- **Data Entry and Reporting:** Accurately input data into our systems and help maintain spreadsheets and databases.
Generate reports as needed to assist in analysis and decision-making.
- **Office Supplies Management:** Monitor inventory levels of office supplies and reorder them as necessary to ensure that operational needs are met.
- **Community Engagement:** Participate in corporate social responsibility initiatives, helping promote a positive office culture that gives back to the community.
**Requirements:** - **Education:** High school diploma or equivalent; additional qualifications in office administration or related fields are a plus but not mandatory.
- **Experience:** No prior experience is required; we are looking for enthusiastic individuals willing to learn and grow with us.
- **Personality Traits:** - Reliable: Demonstrate dependability, trustworthiness, and responsibility in all tasks.
- Dedicated: Show a strong commitment to quality work and the continuous improvement of personal skills.
- **Soft Skills:** - Analytical Skills: Ability to analyze and interpret information effectively; keen attention to detail in all tasks.
- Project Management: Familiarity with basic project management principles; strong organizational skills to juggle multiple tasks and priorities.
**Benefits:** At SLI Systems, we believe in investing in our employees and providing an enriching work experience.
As a part-time Secretary, you can benefit from the following: - Free accommodation provided to assist with relocation or commuting challenges.
- Travel and spending expenses covered during work-related activities.
- Ongoing training and professional development opportunities to enhance your skills and career prospects.
**Working Environment:** You will be part of a vibrant team that values community engagement and social responsibility.
SLI Systems actively encourages employees to participate in initiatives that support local causes, enabling everyone to contribute positively to society.
**Application Deadline:** ******** SLI Systems is an equal-opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, gender identity, sexual orientation, disability, age, or any other characteristic protected by law.
If you are a motivated individual looking for your first professional experience in a supportive environment, we would love to hear from you!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.