**Job Title:** Remote Office Manager
**Company:** Plains GP Holdings
**Location:** Nelson, Nelson, NZ
**Job Type:** Part-Time
**Seniority:** Associate Level
**Years of Experience:** 2+
**About Us:**
Plains GP Holdings is a leading provider in the logistics and supply chain management sector, committed to delivering innovative solutions tailored to our clients' needs. We value a dynamic working environment, where every team member can contribute to our collective success.
**Job Summary:**
We are seeking a motivated and energetic Remote Office Manager to join our team at Plains GP Holdings. The ideal candidate will work collaboratively with various departments while taking ownership of administrative tasks that help drive efficiency and effectiveness. As a part-time position, you will play a crucial role in maintaining office operations and supporting our remote teams, ensuring smooth workflows and fostering a productive environment.
**Key Responsibilities:**
- Oversee the daily operations of a remote office environment while ensuring that all administrative functions are effectively managed.
- Act as a point of contact for team members regarding operational needs, making sure all requests are addressed promptly and accurately.
- Coordinate remote team meetings and events, including scheduling, logistics, and agendas.
- Assist with onboarding processes for new employees, including organizing training materials and ensuring a smooth integration into the company culture.
- Manage office supplies and inventory, ensuring all necessary materials are available when needed.
- Develop and implement office policies and procedures to improve operational efficiency.
- Utilize innovative approaches to streamline workflows and enhance productivity across the remote team.
- Maintain accurate records and files for various administrative functions, utilizing cloud-based systems effectively.
- Collaborate with HR and finance departments to ensure compliance with company policies regarding payroll, benefits, and expense management.
- Conduct periodic assessments of team morale and engagement, using critical thinking skills to recommend improvements as needed.
- Support management in special projects and initiatives that align with operational objectives.
**Requirements:**
- A minimum of 2 years of experience in an office management or administrative role.
- Strong proficiency in remote collaboration tools (e.g., Zoom, Slack, Microsoft Teams, etc.) and office software (e.g., Microsoft Office Suite, Google Workspace).
- Excellent organizational skills with an ability to manage multiple tasks and priorities in a fast-paced environment.
- Ability to work independently and make decisions confidently based on gathered information.
- Strong communication skills, both written and verbal, with a focus on fostering positive relationships with team members.
- Critical thinking and innovative problem-solving skills to address operational challenges effectively.
- Motivated and energetic personality with a proactive approach to work and a strong desire for personal and professional growth.
- High attention to detail with a commitment to accuracy and quality in all tasks.
**Benefits:**
- Competitive salary with a relocation allowance for eligible candidates.
- Joining bonus to welcome you into our team.
- Gym membership to help you maintain a healthy work-life balance.
**Working Environment:**
At Plains GP Holdings, we cultivate a sense of ownership and responsibility at every level. We believe in empowering our team members and fostering a culture that promotes cooperation and shared accountability.
**Application Deadline:**
Please submit your application by October 7, 2024. We encourage all interested candidates to apply and join our innovative and collaborative team.
**Equal Opportunity Statement:**
Plains GP Holdings is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from all backgrounds and experiences.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
