Whakatu | Nelson
We are a dedicated team of professionals working in the environmental engineering space who enjoy our work and like to have fun. Tonkin + Taylor is not only a place to work - it's a place where your work will make a difference. If you are an individual that thrives on challenges, works well in a team, and is keen to support others to deliver their best; then this is the opportunity for you.
We have an opportunity for a Business Support Administrator to provide proactive high quality support to the Nelson T+T team. Are you an experienced administrator who loves variety and being the go-to person? This could be the role for you! This is a full time, fixed term role for 10 months.
Key emphasis for this role will be, assisting the Senior Business Support Coordinator keep the office of approximately 45 people running smoothly, as well as assisting with organising travel and workshops, preparing presentations, collating reports and providing administration support for the team. Experience in formatting Microsoft Word documents is a must!
About the role:
Providing administrative support as required, i.e., taking minutes, meeting coordination and management, following up on actions, arranging morning teas, travel arrangements and logistics (booking flights, accommodation, rental cars and taxis) as requested
Ensuring that documentation is produced, published, and collated efficiently, provide word processing and proof-reading services, collating/finalising documentation for issue
Assist with organising workshops, collating reports and preparing presentations and catering requirements
Maintaining good relationships with internal stakeholders
Event management logistics and working closely with other Business Services areas across New Zealand,
Assist with local Client Functions and Staff Functions
Assisting with the preparation of proposals or tender submissions with the Business Support Coordinator
Maintaining CV's for the office
Assist with the onboarding and offboarding
Provide relevant training in T+T templates, etc
Developing and sharing communication
Providing back up to Reception
Provide H+S support to the Business Support Coordinator
Provide IT support to the Business Support Coordinator
Assist with location suppliers and contractors
We are looking for someone who:
A proactive approach, who likes to take initiative!
Supportive mindset - someone who is happy to roll up their sleeves and get stuck in
A flair for formatting documents and is a MS office superstar/expert
Good problem solving skills in Microsoft Word who has used company templates previously
Good knowledge and technical strengths in Microsoft Office, Acrobat and Excel, publishing skills, and Sharepoint
Excellent communication skills, both written and verbal,
Strong organisational and time management skills - someone who likes to tick things off and get things done!
Confidence to use judgement and make appropriate decisions
Business Acumen
5+ years + experience in a similar role
Has a full NZ drivers license
Whilst T+T likes to provide flexible working arrangements, this team does require on-site support for 5 days a week. We're looking for candidates wishing to work 40 hour working week.
Our benefits
Exposure to a variety of professional experts and projects; T+T are involved in a number of large-scale alliance projects, as well as smaller community focused projects
A highly supportive team environment where you are encouraged to pave your own career path that caters to your ambitions
Professional memberships and continued education support
A flexible working culture and formal flexible working arrangements including part time working and ability to purchase extra leave
Internal training programs
Mentoring programs
A very active social club
Free fruit baskets and morning teas (we love morning teas at T+T!)
State of the art, modern and contemporary offices
Who we are
Tonkin + Taylor is New Zealand's leading engineering and environmental consultancy, renowned for our technical excellence in solving complex challenges. We are proudly a New Zealand, employee-owned company and our collective mission is to create and sustain a better world.
For more information, check out our website
APPLY NOW! Or for further information on T+T, go to: http://www.tonkintaylor.co.nz. T+T is not only a place to work - it's a place where your work will make a difference.
'Everyone Matters' is one of our three core values at T+T, and we are committed to attracting and retaining a diverse workforce who foster inclusion, participation, and equal opportunity.
We are proud to be an Immigration New Zealand Accredited Employer, a member of Diversity Works, and Partners of TupuToa and Puhoro STEMM Academy. We particularly encourage speakers of Te Reo Maori or Pasifika languages to apply.
T+T have a partnership with Rainbow Tick and are actively working towards accreditation - we absolutely welcome applicants from rainbow communities.
Job Details
Reference #
30068
Posted on
20 Aug 2024
Closes on
Location(s)
Nelson
Expertise
Administration
Job level(s)
Entry, Experienced
Work type(s)
Fixed term
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