Job Title: Remote Administrative Assistant Company: INTL FCStone Location: Nelson, Nelson, NZ Job Type: Part-Time Seniority: Entry Level Years of Experience: 0 --- Job Description: INTL FCStone is seeking a dedicated and detail-oriented Remote Administrative Assistant to join our team.
As a part-time Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our administrative functions.
This entry-level position is ideal for individuals looking to kick-start their career in administrative support while having the flexibility of working remotely.
Key Responsibilities: Office Management: Assist in maintaining an organized workflow, managing schedules and appointments, and ensuring that all administrative processes run efficiently.
Communication: Serve as a point of contact for internal and external communications, handling emails, phone calls, and correspondence in a professional manner that reflects the company's standards.
Document Preparation: Prepare, edit, and format documents, reports, and presentations with attention to detail, ensuring accuracy and compliance with company policies.
Data Entry & Management: Perform data entry tasks, manage databases, and maintain organized filing systems (both physical and digital) to ensure all documents and records are easily accessible.
Meeting Coordination: Assist in scheduling meetings, including coordinating calendars, arranging logistics, and preparing meeting materials.
Client Support: Provide assistance to clients and colleagues as needed, addressing inquiries promptly and effectively while ensuring a high level of customer service.
Research & Reporting: Conduct research as required and compile reports to support project objectives and decision-making processes.
Team Collaboration: Collaborate with team members and participate in team meetings, contributing ideas and insights to improve processes and enhance productivity.
Requirements: Education: A high school diploma or equivalent is required; an associate's degree or coursework in business administration is a plus.
Experience: No prior experience required; however, any experience in administrative roles or customer service will be an advantage.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with other software tools (e.g., Google Workspace, project management tools).
Soft Skills: Strong presentation skills with the ability to communicate information clearly and effectively to diverse audiences.
Strategic planning skills to assist with organizing and prioritizing tasks and resources.
Personality Traits: Reliable and dependable; consistently meets deadlines and manages time effectively.
Hardworking and willing to take initiative in a remote working environment while being self-motivated.
Benefits: Joining Bonus Vision Insurance Dental Insurance Opportunities for unlimited personal and professional growth in a supportive working environment.
Application Deadline: Please submit your application by October 21, 2024 .
Equal Opportunity Statement: INTL FCStone is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We encourage applicants from all walks of life to apply.
--- If you are a motivated individual seeking a flexible part-time opportunity and are eager to grow and develop your skills in a supportive environment, we encourage you to apply for the Remote Administrative Assistant position at INTL FCStone.
We look forward to hearing from you!
How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
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