About the role:
The Records Specialist plays a pivotal role within our Information Management team, responsible for managing the full lifecycle of records to ensure compliance with legal and regulatory requirements. This role involves developing and implementing records management policies, overseeing physical and digital archives, mitigating records-related risks, and training staff on best practices. This role is crucial for ensuring that our records are accurate, accessible, secure, and effectively managed throughout their lifecycle.
Key responsibilities include:
Records Lifecycle Management: Oversee and manage the full lifecycle of records, including their creation, maintenance, and disposal, ensuring adherence to retention schedules.
Knowledge of Legislation: Ensure compliance with the Public Records Act and other relevant legislation while efficiently handling information requests.
Training Programs and Materials: Create and maintain training sessions and materials on records management best practices, EDRMS use, and relevant legislation to enhance staff awareness and adherence to records management policies.
Archival Management: Manage physical and digital archives in compliance with NZ standards, ensuring proper preservation and accessibility of both types of records.
Information Governance: Implement and enforce information governance policies and procedures to ensure the integrity and security of records through adherence to governance frameworks.
Electronic Document and Records Management System: Streamline digital records management by ensuring secure storage, easy retrieval, and proper indexing, while maintaining procedures and guidelines for consistency and compliance.
About you:
You'll be detail-oriented with a passion for preserving information, bringing strong knowledge management and record-keeping skills. Your technical proficiency in digitisation software, along with an ability to work collaboratively in a team environment, will be essential.
You will also have:
Strong communication, negotiation, and relationship-building abilities.
Proven experience in managing records management systems and ensuring compliance with relevant legislation.
An understanding of New Zealand's legal and regulatory requirements, including the Public Records Act.
Expertise in enforcing information governance policies and procedures.
What we can offer:
Great work-life balance with flexibility
Career coaching and development
Life insurance
Wellbeing and volunteer leave
Three days paid leave between Christmas and New Year
Two weeks paid Partners Leave
Sick leave from day one
Continued KiwiSaver contributions during savings suspension
Discounts with local and national businesses
About us:
Selwyn is New Zealand's fastest growing district. We have a fantastic quality of life, great communities, and a thriving economy. Our Council works actively with residents to provide the services and facilities that help our communities to thrive and grow.
Our head office is based in Rolleston (only 25km from Christchurch), which offers an enviable family lifestyle, outstanding local facilities and an easy drive to the ski fields, rivers and hills that make up Canterbury's stunning landscape.
We honour Te Tiriti o Waitangi and we are committed to working with our Treaty partner to deliver on our obligations under Te Tiriti o Waitangi.
If you'd like to play a part in making Selwyn the best place to live, work and play, join us today!
Applications Close: 18 Sep 2024
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