Project Administrator – Part Time

The Company
Our client is a Project Management consultancy, specializing in the construction industry. Their team of experienced Project Managers specialize in various sectors including commercial, residential, education, hotels, infrastructure, sports facilities, and more.
They work from a cool Grey Lynn based office and manage a wide range of projects, from refurbishments to sizeable projects exceeding $300M.
On their behalf, we are seeking a Part Time Project Administrator to support their Project Management team.
This is a part-time role initially starting at around 15 hours a week and over time it will likely build up to 20 - 30 hours a week. This is an office-based role, and ideally, it would be 5 hours a day for 3 days a week.
As the role grows, there could be some flexibility offered to work from home.
Role will Involve:
Setup files for new projects
Prepare agendas and draft meeting minutes
Prepare project reports
Draft progress certificates
Draft contract instructions and variations
Prepare fee proposals
Draft requests for fee proposals and construction tenders
Capture data and invoices into payment summary spreadsheets
Update budget spreadsheets (Must have good Excel skills)
Manage Xero payments and company invoicing
Develop and maintain strong relationships with the team to provide great support
Provide some marketing support, organize events, client meetings, and light PA duties
About You
Strong time management skills
Ability to meet deadlines
Excellent computer skills including Microsoft Word and Excel are a must
Experience using Xero will be a bonus, as will exposure to Aconex and Procore software
Good written communication skills
Proactive, organized work habits
Strong attention to detail and accuracy in your work
Can-do attitude, willing to pitch in where needed
Able to work in the Grey Lynn office 3 times a week
Preference will go to those who have experience in a similar administrative support role within the construction/project management space
This could really suit a parent who is looking for school hours, and we would prefer someone who can commit to a permanent long-term, part-time role. (Students please do not apply).
To apply to this role please forward your CV through ******
Please note that only those shortlisted will be contacted, and this will happen within a week of your application.

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