**Job Title: Personal Assistant - Work from Home** **Company: Huntington Ingalls Industries** **Location: Wellington, Wellington, NZ** **Job Type: Full-Time** **Seniority: Associate Level** **Years of Experience: 3** **Job Description:** Huntington Ingalls Industries is seeking a highly motivated and organized Personal Assistant to provide comprehensive administrative support to our executive team while working from the comfort of your home in Wellington, NZ.
This role is essential for ensuring the smooth operation of daily tasks, enhancing productivity, and facilitating communication within the organization.
**Key Responsibilities:** 1.
**Executive Support:** - Manage the executive's calendar, scheduling meetings, appointments, and events efficiently.
- Prepare and organize documents, reports, and presentations for meetings.
- Conduct research and compile information to support decision-making processes.
2.
**Communication Management:** - Serve as a point of contact between executives and internal/external stakeholders.
- Draft, review, and respond to correspondence as needed, maintaining professionalism and confidentiality.
- Facilitate open dialogue and communication across departments to promote collaboration.
3.
**Task and Project Management:** - Create and maintain a tracking system for ongoing projects and deliverables; ensure deadlines are met.
- Assist in coordinating meetings, including preparing agendas, taking minutes, and following up on action items.
- Identify potential challenges and develop proactive solutions to maintain project timelines.
4.
**Administrative Duties:** - Manage expense reports, budgeting tasks, and other financial documentation as required.
- Organize and maintain electronic files and documentation for easy retrieval.
- Help coordinate travel arrangements, including itineraries, accommodations, and logistics.
5.
**Team Collaboration:** - Work closely with cross-functional teams to facilitate and support collaborative projects.
- Assist with onboarding and training of new employees, fostering a positive team culture.
- Promote a resilient and energetic work environment that encourages teamwork and open communication.
**Requirements:** - **Experience:** - Minimum of 3 years of experience in a personal assistant or administrative support role, preferably in a corporate or professional setting.
- **Education:** - Bachelor's degree in Business Administration, Communication, or a related field is preferred but not mandatory.
- **Skills:** - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital communication tools (e.g., Slack, Zoom).
- Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
- Excellent verbal and written communication skills, with attention to detail.
- **Personality Traits:** - Must be resilient and energetic, able to thrive in a dynamic and fast-paced environment.
- **Soft Skills:** - Highly developed teamwork and collaboration abilities.
- Strong problem-solving skills with a proactive approach to challenges.
**Benefits:** - Employee discounts on various services and products.
- Relocation allowance, if applicable, to support seamless transitions.
- Profit-sharing opportunities to reward employee contributions to company success.
**Working Environment:** At Huntington Ingalls Industries, we foster transparency and open dialogue to ensure effective communication at all levels of the organization.
We believe that a supportive environment contributes significantly to employee engagement and success.
**Application Deadline:** ******** **Equal Opportunity Statement:** Huntington Ingalls Industries is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.