Personal Assistant to Whanganui General Manager About this role "Ehara taku toa I te toa takitahi engari he toa takitini" – My strength is not the strength of my own, but the strength of many.
Nga kawenga | About the role
Based at Whanganui Prison and reporting to the General Manager, this position is critical to the success of our Whanganui Prison senior leadership team providing high quality administrative support in a very busy operational environment!
We are looking for an experienced candidate who has a mature approach to work and life, is a good problem solver and can handle whatever comes their way. No day is ever the same. With a keen eye for detail, you will be instrumental in supporting our General Manager and their business unit, acting as a key point of contact for internal and external customers, juggling multiple priorities and continuously seeking out ways of streamlining tasks.
Possessing exceptional communication and proven organisational skills, your duties and responsibilities will include:
Co-ordination and organisation of meetings and other events on behalf of the Whanganui team
Travel and expenses coordination
Diary Management for our General Manager
Reporting, presentations and management of general correspondence
Maintaining and updating records, systems and files
Developing office systems and processes to ensure efficiencies and to meet legal obligations.
You will be proactive in nature, quick to identify, address and resolve the needs of your customers. You will demonstrate competency in the MS suite of applications, be meticulous in the recording and maintaining of information, delivering a high level of service to our team.
Integrity is the key to working in our environment here at Ara Poutama Aotearoa; maintaining confidentiality and discretion is absolutely essential.
The mid-point of the salary range is $68,104 and the full range (85%-120%) is $64,604 - $72,370. Appointment and remuneration will reflect skills and experience relevant to the role.
As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship) and whanau (relationships) to shape how we work and deliver the outcomes in our strategy - Hokai Rangi.
We welcome applications from disabled and neurodiverse communities, all cultures, faiths, and Rainbow communities, as we appreciate the richness of experience that diversity brings to our organisation. We strive to make our recruitment process fair and inclusive, and we encourage applicants to discuss reasonable accommodation with us if required at ****** .
To apply, please submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience. Alignment to our kaupapa is critical to our success - we ask that you provide examples which reflect and demonstrate our organisation values.
All applications must be submitted through our careers site to ensure transparency. Applications received via email will not be considered.
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