Administrative Assistants (Administration & Office Support)
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We are representing a premier membership organisation within the professional services sector, with a network of over 500 members across New Zealand. Our client offers frequent educational training and networking events, in person nationwide and online, to equip their members with the tools and support needed to excel in their specialised fields.
Due to growth, our client is seeking an Administrator/Personal Assistant on a part time basis of 20 hours per week . Working closely with the Executive Director and Senior Leaders, this role is pivotal in managing events from start to finish and providing essential administrative support. You'll also play a key role in providing support as required for the association's flagship annual 3-day conference.
This mandate is for a 12 month fixed term, with a potential for the role to be made permanent.
Key Responsibilities:
End to end PA and support duties for the Executive Director
Record and stream presentations live, editing and uploading recordings to the website.
Maintain accurate membership records and manage the membership database.
Process invoices, manage expenses, and complete general administrative tasks.
Process new member applications and manage membership queries.
Keep the association's website content current and relevant.
Provide operational support for the 3-day annual conference.
Draft and compile board papers for monthly meetings.
Manage diaries and coordinate meetings for senior leadership.
Provide support to the Board and Executive Director with other key tasks as needed.
Coordinate end-to-end corporate events, ensuring flawless execution.
Handle event logistics including invites, registration, speakers, venue coordination, and post-event follow-up
What We're Looking For:
Proficiency in Zoom and Teams, especially in webinar hosting and registration management.
Excellent organisational and multitasking skills.
Self-motivated with the ability to work independently with minimal supervision.
Strong interpersonal and communication skills, ability to engage with senior stakeholders.
Proven experience in corporate event management.
Working Hours:
Part-time, 20 hours per week, primarily remote.
Two days per month on-site in Auckland, based on-site at our member's premises in Central Auckland.
Quarterly travel to Wellington and/or Christchurch as per business requirements.
Availability to work until 7pm in Auckland CBD on the second Wednesday of each month.
Flexibility for remote work during non-event weeks.
This role is ideal for someone with a background in client services, administrative, hospitality or customer care, who thrives in a high-touch, member-centric environment.
This would be a perfect role for parents looking to return to the workforce. Due to the unique nature and business needs of this mandate; we will only consider Auckland based candidates.
In order to be considered you would need to hold the necessary working rights.
Keen to chat before applying? Please reach out to John O'Donnell to discuss this role in full confidence.
John O'Donnell
e: ******
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