General Information
Date Published: 04-Oct-2024
Advertising Ends: 17-Oct-2024
Country: New Zealand
Location: Auckland, Hamilton & North Waikato
Role Type: Admin & Office Support
Work Type: Permanent
ID#: 10134
Position Description
Our Co-operative
Fonterra's strength is in the collective | Te Matapuna toa takitini
Here at Fonterra, we are committed to growing our people. We value you and your career progression and are excited that you are taking this next step in your career journey with us.
About the opportunity | Te whiwhinga mahi
In the newly created Operations Optimisation (OO) function, the role of Personal Assistant presents an exciting opportunity to support the Director of Operations Optimisation and one other COO Director. This role will be key to ensuring the smooth and efficient functioning of the Directors' respective functions.
Key accountabilities include:
Supporting the Director of Operations Optimisation and one other COO Director through effective assistance in the coordination of key priorities, time management, and monitoring of challenging agendas.
Managing the daily schedule, including email and mail monitoring, appointment setting, and onboarding new managers and senior support staff.
Researching, compiling, and maintaining information and files for presentations and reports, ensuring accuracy and completeness.
Handling travel arrangements and processing P Card expenses.
Managing meeting logistics, including notifications and preparation of papers.
Organising functions, events, and leadership events, and producing team/BU communications.
Maintaining high standards for all outgoing communications, documents, and presentations.
Liaising with the wider Fonterra PA team and working with the BU Technical Assistant to ensure broader networking and support.
About you | Ko wai koe
You will be a professional, friendly, and highly skilled Personal Assistant, known for creating a welcoming atmosphere.
You will have proven experience supporting at a senior level and have an acute understanding of the confidential and discreet nature of the content you are managing.
In addition, you have:
Exceptional time management skills and attention to detail.
Outstanding written and verbal communication skills.
Exceptional relationship management capability, communicating with staff at all levels.
The ability to make decisions based on sound judgement or escalate as appropriate.
Confidence in dealing with ambiguity is a must.
Our story | To Tatou Korero
Being part of Fonterra means being part of a unique history, realising the potential of dairy for generations to come, and solving for a better future together.
Whanaungatanga, our Co-operative spirit, guides a common strength and purpose.
Manaakitanga is how we care for all our people at the heart of what we do.
Kaitiakitanga ensures we care for the land, farming in a way that regenerates our farms and environment for future generations.
Whakaohooho inspires us all with excellent career development opportunities, benefits, flexibility, and balance to suit everyone's lifestyles and choices.
Our Co-operative is a place where everyone can be themselves, feel empowered to do their best, and are empowered to create goodness for generations.
Sound good to you? Come join our whanau and let's solve for better, together.
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