Personal Assistant
About us
Kiwi Security NZ Ltd is a New Zealand owned and operated, top security company in based in Auckland. We specialise in alarm installations and monitoring, CCTV installations, Access Control and Intercom Services for commercial and residential properties.
About the role:
Key responsibilities are as the following:
Provide comprehensive administrative support to the Managing Director, managing schedule and prioritizing appointments.
Prepare and organize documents, reports, and presentations for meetings.
Schedule and coordinate internal and external meetings, including site visits with clients and stakeholders in the industry.
Prepare meeting agendas, take minutes, and follow up on action items.
Act as the primary point of contact for the Managing Director, screening calls, emails, and other correspondence.
Assist in tracking ongoing projects, updating the Managing Director on progress, deadlines, and any potential issues.
Support the Managing Director in maintaining relationships with key clients, coordinating follow-ups and ensuring client satisfaction.
Prepare client-facing materials and documentation for meetings.
Assist with budget tracking, expense reports, and invoicing processes related to projects as required by the Managing Director.
Help prepare financial reports and summaries for executive meetings.
Organize travel arrangements, including flights, accommodations, and itineraries for the Managing Director's business trips.
Assist in the preparation of strategic planning documents, market research, and competitor analysis relevant to the fire alarm industry.
Support the Managing Director in ensuring that the company complies with health and safety regulations in all operational aspects.
Organize training and awareness programs for staff related to health and safety practices.
Handle sensitive information and maintain confidentiality regarding company matters and strategic decisions.
Ensure that all documentation and correspondence are managed securely.
To succeed in this role you will require the following:
A Diploma or higher qualification, preferably in business or administration or related field
Computer literate and attention to details
Self-motivated and able to deliver jobs to deadlines
A team player who is also able to work autonomously
If you are a dedicated individual who enjoys completing work to a high-standard and are looking for the next step in your career then don't let this incredible opportunity pass by…APPLY NOW!!