Personal Assistant/Administrator (12 Month Maternity Cover)With over 29 years of experience providing agricultural consultancy services within the Tairawhiti district, AgFirst Gisborne are looking for a highly organised and proactive Personal Assistant/Administrator to provide Maternity Cover.The Role:This is a 12 month fixed term role providing maternity cover.The ideal candidate will provide essential support to management and clients, ensuring smooth operations through effective scheduling, record-keeping, financial processing, and frontline communication.This role requires strong attention to detail, an understanding of the agriculture sector/farming terminology, and the ability to multitask in a dynamic environment.Tasks & responsibilities:Act as the first point of contact for all enquiries.Maintain & update trusts/incorporation share registers.Assist with Annual General Meetings.Assist with preparation of all meetings, including preparation of board packs.Provide efficient typist services.Financial processing of creditors/debtors for AgFirst Gisborne and our clients.Reconcile bank transactions for our clients.Health and Safety management.Supplier Liaison within office building.Filing as required.Manage daily incoming and outgoing mail.Purchase and manage office amenities, stationery, and cleaning supplies.Supply refreshments for consultants' visitors/clients.General housekeeping for staff and of meeting rooms.Provide backup assistance for other administration staff as needed.Undertake additional administration duties as requested.Ideal Skills & Attributes:Experience: Previous experience in an administrative or personal assistant role is highly desirable. Familiarity with office management and administrative procedures is a plus.Industry Knowledge: Basic understanding of agriculture/sheep and beef/farming terminology.Technical Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and familiar with accounting software (e.g., Xero, Farm Focus).Organisational Skills: Strong organisational and time management skills with the ability to prioritise tasks effectively and manage multiple responsibilities.Communication Skills: Excellent verbal and written communication skills, with a professional demeanour and a customer-oriented approach.Attention to Detail: Keen attention to detail and accuracy in managing records and documents.Interpersonal Skills: Ability to work collaboratively in a team environment and build relationships with clients.Problem-Solving Abilities: Strong problem-solving skills and the ability to handle unexpected situations with professionalism and composure.
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