**Job Title:** Online Office Manager **Company:** HD Supply Holdings **Location:** Nelson, Nelson, NZ **Job Type:** Part-Time **Seniority:** Associate Level **Years of Experience:** 3 **Overview:** HD Supply Holdings is seeking a dedicated and resourceful Online Office Manager to join our dynamic team in Nelson, NZ.
The ideal candidate will play an essential role in ensuring the smooth operation of our online office environment, offering support to various departments and enhancing our overall productivity.
This part-time position requires a motivated individual who is adaptable, reliable, and committed to fostering strong interpersonal relationships within the team.
**Key Responsibilities:** - **Office Coordination:** Manage daily office operations in a virtual environment, ensuring that tasks are completed efficiently and within deadlines.
- **Communication Management:** Serve as the primary point of contact for internal and external communications, professional correspondence, and team inquiries.
Ensure timely responses and ongoing support.
- **Scheduling and Planning:** Coordinate meetings, appointments, and events, managing team calendars and resources to optimize schedules and accommodate team members.
- **Project Support:** Collaborate with various departments to support project management, track progress, and prepare necessary documentation and reports.
- **Data Management:** Maintain accurate records, databases, and files, ensuring information is up to date and easily accessible.
- **Expense Management:** Monitor and process expenses, budget tracking, and financial reporting as needed, ensuring compliance with company policies.
- **Team Building:** Actively participate in fostering a cohesive team environment, organizing virtual team-building activities, and promoting a supportive workplace culture.
- **Technology Utilization:** Leverage various digital tools and software to enhance productivity and communication, providing training and support as necessary to other team members.
- **Problem-Solving:** Address office-related issues, making informed decisions to resolve challenges promptly and effectively, while providing thoughtful recommendations for future improvements.
- **Feedback and Improvement:** Gather feedback from team members regarding office procedures and implement changes aimed at streamlining processes.
**Requirements:** - **Experience:** Minimum of 3 years in an office administrative or management role, with experience in online or remote environments preferred.
- **Education:** Bachelor's degree in Business Administration, Management, or a related field is an advantage.
- **Skills:** - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and online communication tools (e.g., Zoom, Slack).
- Strong problem-solving skills and the ability to make sound decisions independently.
- Exceptional organizational skills and attention to detail.
- **Personality Traits:** - Adaptable: Ability to thrive in a fast-paced environment and adjust to changing priorities.
- Reliable: Consistently meets deadlines and is a dependable team member.
- **Soft Skills:** - Emotional Intelligence: Possesses the ability to understand and manage one's emotions, as well as the emotions of others, particularly in high-pressure situations.
- Decision-Making: Demonstrates the ability to evaluate situations and make informed, timely decisions that benefit the team and organization.
**Working Environment:** At HD Supply Holdings, we believe in building strong connections within our team and treating each colleague like an extended family member.
We prioritize open communication, collaboration, and a supportive atmosphere that nurtures both individual and collective growth.
**Benefits:** - Vision insurance - Dental insurance - Company transportation **Application Deadline:** Please submit your application by November 2, 2024.
**Equal Opportunity Statement:** HD Supply Holdings is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We look forward to welcoming a talented Online Office Manager to our team!How to apply: Apply on GrabJobs and you will be notified via email if shortlisted for the job.