Office Management (Administration & Office Support)
Laser Electrical Kaitaia is seeking a highly organised and proactive individual to join our team as an Office & Scheduling Administrator . This is a varied and dynamic role that combines administration, customer service, and scheduling responsibilities. If you're someone who thrives in a fast-paced environment, enjoys problem-solving, and has a strong attention to detail, we want to hear from you!
Key Responsibilities:
Schedule Management : Coordinate work schedules for all staff members, ensuring efficient allocation of tasks and resources.
Job and Customer Entry Management : Enter new jobs and customers into our system, ensuring all information is up-to-date and accurate.
Supplier Management : Add new suppliers to our system as needed.
Customer Communication : Serve as the first point of contact for customer inquiries, handle sales, payments, and receipts, and maintain customer contact details.
Support Electricians & Estimators : Provide administrative support to electricians and estimators, including ordering gear for upcoming jobs.
Reception & Administrative Duties : Manage reception tasks, including answering phones, managing emails, coordinating couriers and reconciling petty cash.
Timesheet submissions : Complete payroll timesheets and submit weekly.
After-Hours Support : Serve as the backup after-hours contact for Estimators and Electricians when necessary.
Key Requirements:
Interpersonal Skills : Excellent communication skills, both written and verbal, and a strong customer focus.
Organisational Skills : Highly organised with the ability to prioritise tasks and manage a busy workload independently.
Attention to Detail : Excellent grammar, punctuation, and a keen eye for detail.
Office Administration Experience : Knowledge of general office practices, procedures, and equipment.
Team Player : Ability to work collaboratively and contribute to a positive team culture.
Problem-Solving Skills : Strong critical thinking and problem-solving abilities to manage issues as they arise.
Work Ethic : A strong work ethic and dedication to ensuring the smooth running of office functions.
Why Join Us?
At Laser Electrical Kaitaia, we've got a great team vibe. We're a mix of experienced professionals who enjoy working together on interesting and diverse projects. It's a busy, hands-on environment where we get things done, but we also know how to have a bit of fun along the way.
You'll be joining a team that's focused, supportive, and always ready to lend a hand. If you're looking for a role where you can grow, work with good people, and get involved in some awesome local projects, we'd love to hear from you.
Your application will include the following questions:
Which of the following statements best describes your right to work in New Zealand?
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