Office Management (Administration & Office Support)Laser Electrical Kaitaia is seeking a highly organised and proactive individual to join our team as an Office & Scheduling Administrator. This is a varied and dynamic role that combines administration, customer service, and scheduling responsibilities. If you're someone who thrives in a fast-paced environment, enjoys problem-solving, and has a strong attention to detail, we want to hear from you!Key Responsibilities:Schedule Management: Coordinate work schedules for all staff members, ensuring efficient allocation of tasks and resources.Job and Customer Entry Management: Enter new jobs and customers into our system, ensuring all information is up-to-date and accurate.Supplier Management: Add new suppliers to our system as needed.Customer Communication: Serve as the first point of contact for customer inquiries, handle sales, payments, and receipts, and maintain customer contact details.Support Electricians & Estimators: Provide administrative support to electricians and estimators, including ordering gear for upcoming jobs.Reception & Administrative Duties: Manage reception tasks, including answering phones, managing emails, coordinating couriers and reconciling petty cash.Timesheet submissions: Complete payroll timesheets and submit weekly.After-Hours Support: Serve as the backup after-hours contact for Estimators and Electricians when necessary.Key Requirements:Interpersonal Skills: Excellent communication skills, both written and verbal, and a strong customer focus.Organisational Skills: Highly organised with the ability to prioritise tasks and manage a busy workload independently.Attention to Detail: Excellent grammar, punctuation, and a keen eye for detail.Office Administration Experience: Knowledge of general office practices, procedures, and equipment.Team Player: Ability to work collaboratively and contribute to a positive team culture.Problem-Solving Skills: Strong critical thinking and problem-solving abilities to manage issues as they arise.Work Ethic: A strong work ethic and dedication to ensuring the smooth running of office functions.Why Join Us?At Laser Electrical Kaitaia, we've got a great team vibe. We're a mix of experienced professionals who enjoy working together on interesting and diverse projects. It's a busy, hands-on environment where we get things done, but we also know how to have a bit of fun along the way.You'll be joining a team that's focused, supportive, and always ready to lend a hand. If you're looking for a role where you can grow, work with good people, and get involved in some awesome local projects, we'd love to hear from you.Your application will include the following questions:Which of the following statements best describes your right to work in New Zealand?
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