**Job Title: Office Manager - Work from Home**
**Company: American Airlines Group**
**Location: Nelson, Nelson, NZ**
**Job Type: Part-Time**
**Seniority Level: Associate Level**
**Years of Experience: 4**
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### Job Description
American Airlines Group is seeking an experienced and passionate Office Manager to join our team in a part-time capacity. In this remote role, you will play a pivotal part in ensuring smooth and efficient office operations while supporting our team's mission to strive for excellence and uphold high standards in all endeavors. This position is ideal for a resourceful individual who possesses strong analytical skills and emotional intelligence, enabling them to foster positive working relationships within the team and with external stakeholders.
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### Key Responsibilities
1. **Office Administration:**
- Oversee the day-to-day administrative operations of the office, ensuring that all activities are conducted efficiently and align with American Airlines Group's policies and procedures.
- Handle office correspondence, including emails, phone calls, and other communications, ensuring timely responses and follow-ups.
2. **Scheduling and Coordination:**
- Schedule and coordinate meetings, appointments, and travel arrangements for team members as necessary.
- Manage office calendars, ensuring that all stakeholders are aware of important deadlines and key events.
3. **Financial Management:**
- Assist in budgeting and financial administration, including tracking expenses, processing invoices, and maintaining financial records.
- Collaborate with finance and accounting departments to ensure timely reconciliation of payments.
4. **Resource Management:**
- Manage office supplies inventory, perform procurement activities, and ensure all resources are adequately stocked while adhering to budget constraints.
- Develop and implement efficient office procedures that will enhance operational productivity.
5. **Human Resource Support:**
- Assist in onboarding new employees by coordinating training sessions, preparing necessary documentation, and guiding them through company protocols.
- Act as a point of contact for employees' concerns regarding workplace issues, communicating effectively while practicing emotional intelligence.
6. **Performance Monitoring:**
- Evaluate and analyze workflows, processes, and procedures to identify areas for improvement and implement optimizations.
- Prepare and present reports to management on operational efficiency and office performance metrics.
7. **Compliance and Record Keeping:**
- Ensure compliance with all local, state, and federal regulations in office operations.
- Maintain comprehensive filing systems for both electronic and paper documentation.
8. **Team Collaboration:**
- Foster a positive working environment by supporting team projects and contributing to a culture of collaboration and excellence.
- Liaise with various departments as needed to ensure strategic alignment and successful project execution.
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### Requirements
**Education and Experience:**
- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Minimum of 4 years of relevant experience in office management or administrative roles.
**Special Skills:**
- Proficient in using office software such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Strong analytical skills with the ability to assess complex situations and perform effective solutions.
**Personality Traits:**
- **Passionate:** A genuine enthusiasm for organizational excellence and commitment to supporting team goals.
- **Resourceful:** Ability to proactively identify and resolve issues while maximizing available resources.
**Soft Skills:**
- Excellent emotional intelligence, with strong interpersonal skills to effectively communicate and build rapport with team members and stakeholders.
- Highly organized, detail-oriented, and able to manage multiple tasks efficiently.
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### Benefits
- Employee discounts on travel and services provided by American Airlines Group.
- Disability insurance to support you in times of need.
- Vision insurance to promote overall health and wellness.
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### Working Environment
At American Airlines Group, we strive for excellence and uphold high standards in all endeavors. We foster an inclusive and collaborative environment, encouraging our employees to push boundaries and innovate while maintaining a work-life balance.
**Deadline to Apply: October 27, 2024**
**Equal Opportunity Statement:**
American Airlines Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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We encourage you to apply if you possess the required skills and experience, and want to contribute to a dynamic team at American Airlines Group!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.