**Job Title:** Office Manager - Remote Work **Company:** L Brands **Location:** Christchurch, Canterbury, New Zealand **Job Type:** Full-Time **Seniority:** Entry Level **Years of Experience:** 1 **Company Overview:** At L Brands, we are dedicated to driving innovation and excellence in our operations.
Our commitment to cultivating an inclusive and collaborative work environment allows us to harness technology to create efficient solutions and enhance productivity.
We are seeking a motivated and passionate individual to join our team as an Office Manager.
**Job Summary:** The Office Manager will play a vital role in ensuring the smooth operation of our remote office environment.
This entry-level position requires a dedicated professional with a passion for organization and efficiency, who will assist in coordinating daily operations, support team dynamics, and serve as a point of contact for various administrative and management functions.
**Key Responsibilities:** - **Office Coordination:** Oversee daily administrative operations, ensuring efficient workflow and communication within the remote office environment.
- **Team Support:** Assist in coordinating team meetings, training sessions, and other company events, ensuring all logistical needs are met.
- **Administrative Duties:** Manage calendars, schedule appointments, and organize travel arrangements for team members as necessary.
- **Communication Facilitation:** Serve as a liaison between remote employees and management, fostering open lines of communication and addressing any concerns promptly.
- **Record Keeping:** Maintain accurate records of office activities, employee attendance, and other essential documentation.
- **People Management:** Support team dynamics and cultivate a positive and collaborative working environment, leveraging negotiation skills to mediate and resolve conflicts as necessary.
- **Process Improvement:** Identify areas for improvements in office processes and practices, making recommendations to enhance efficiency and productivity.
- **Technology Utilization:** Utilize various software tools and platforms to streamline operations, manage project timelines, and monitor team performance.
- **Facilities Management:** Ensure that all necessary office supplies and equipment are stocked and maintained, and coordinate repairs or upgrades as needed.
- **Compliance and Policies:** Stay up-to-date with company policies and procedures, ensuring compliance and adherence among team members.
**Basic Requirements:** - Bachelor's degree or equivalent experience in business administration or a related field preferred.
- Minimum of one year of experience in office administration or a related role.
- Proficiency in utilizing productivity software (e.g., Microsoft Office Suite, Google Workspace) and general office technology.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent verbal and written communication skills with a focus on collaboration.
**Preferred Qualifications:** - Experience with remote team management or coordination.
- Familiarity with project management tools (e.g., Trello, Asana, Slack).
- Knowledge of basic financial or budget management.
**Personality Traits:** - Dedicated: Committed to achieving excellence and supporting team goals.
- Passionate: Enthusiastic about making a positive impact in the workplace and committed to continuous learning.
**Soft Skills:** - People Management: Ability to engage with team members effectively, fostering a cohesive work environment.
- Negotiation: Proficient in resolving conflicts and negotiating solutions that benefit the team and the organization.
**Benefits:** - Comprehensive medical coverage to support your well-being.
- Free accommodation provided for remote work arrangements.
- Relocation allowance to assist with any necessary moves or transitions.
**Working Environment:** You will thrive in a cutting-edge, remote work environment where technology is harnessed to drive innovation and efficiency, allowing for a healthy work-life balance and a progressive company culture.
**Application Deadline:** Please submit your application by **October 29, 2024**.
**Equal Opportunity Statement:** L Brands is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
We encourage applications from all qualified individuals, regardless of race, gender, age, religion, sexual orientation, or disability status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.