PA, EA & Secretarial (Administration & Office Support)
Established in 1994, at ProDesigners Architects Ltd we pride ourselves on our architectural projects' quality, variety, and quantity.
We're a well-established firm celebrating our 30th successful year, and we're looking for a diligent and reliable Office Manager/ Personal Secretary who thrives in a fast-paced environment and wants to become a part of our ongoing success story.
What You'll Be Doing: You will primarily manage our business accounts while providing administrative support to ensure our firm's daily operations run smoothly. Your responsibilities will include:
Preparing statements and invoices, and following up on overdue payments
Completing daily account reconciliations and reporting
Processing fortnightly payroll
Managing diary, bookings, and rescheduling of appointments on behalf of the Director
Office management duties; general office upkeep/facilities and keeping on top of consumables.
Responding to correspondence and emails.
Providing minutes of meetings
Assisting with HR procedures
Assisting with queries, general administrative tasks, and providing ad-hoc support as needed
Who We're Looking For:
Initiative, strong organizational skills, and a positive, can-do attitude
Great communication skills, both written and verbal
Experience in payroll management
Proficiency with Xero and Microsoft Office (this is a non-negotiable required for this role)
Why Join Us? Here's what you'll enjoy as part of our team:
Work-life balance and competitive salary based on experience
We are located in Pakuranga Plaza and free parking is available on site
Your application will include the following questions:
Which of the following statements best describes your right to work in New Zealand?
How many years' experience do you have as a Personal Secretary?
Which of the following accounting packages are you experienced with?
Do you have experience using Xero?
Which of the following Microsoft Office products are you experienced with?
How much notice are you required to give your current employer?
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