**Job Title: Office Manager** **Company: J.P. Morgan Chase** **Location: Christchurch, Canterbury, NZ** **Job Type: Part-Time** **Seniority: Entry Level** **Years of Experience: 1** **Job Summary:** J.P. Morgan Chase is seeking a dedicated and confident Office Manager to join our team in Christchurch.
This part-time, entry-level position involves a variety of essential administrative and operational responsibilities aimed at enhancing our office environment and supporting our mission.
The successful candidate will demonstrate excellent teamwork and strategic planning abilities, contributing to a collaborative and efficient workplace.
**Responsibilities:** - **Administrative Support:** Assist with daily administrative tasks including scheduling meetings, managing calendars, organizing office supplies, and filing documents to ensure smooth office operations.
- **Office Coordination:** Oversee the general office environment, ensuring it is welcoming, organized, and conducive to productivity.
This includes maintenance of office equipment and liaising with service providers.
- **Communication Management:** Serve as a primary point of contact for internal and external communications.
Draft and distribute correspondence as needed, maintaining professionalism and clarity.
- **Event Coordination:** Plan and coordinate office events, including team-building activities, meetings, and training sessions to foster a positive work culture.
- **Financial Administration:** Assist with basic bookkeeping tasks such as processing invoices and managing office budgets, ensuring all expenditures remain within allocated limits.
- **Team Collaboration:** Work closely with different departments to facilitate seamless operation and encourage teamwork within the office.
- **Strategic Planning:** Support the management team in implementing office policies and procedures that align with company goals and enhance operational efficiency.
- **Health & Safety Compliance:** Assist in maintaining compliance with health and safety regulations within the office, promoting a safe work environment for all employees.
- **Continuous Improvement:** Identify areas for improvement and propose solutions that streamline processes and enhance the overall office experience.
- **Training and Development:** Participate in training and professional development opportunities to enhance skills and stay current with industry trends.
**Requirements:** - **Education:** An associate degree or equivalent qualification in business administration, management, or a related field.
- **Experience:** A minimum of 1 year of experience in an administrative or office management role is preferred.
- **Personality Traits:** - **Dedicated:** A commitment to delivering excellent service and maintaining a high standard of work quality.
- **Confident:** Self-assured in decision-making processes and interactions with colleagues and stakeholders.
- **Soft Skills:** - **Teamwork:** Proven ability to work collaboratively with diverse teams to achieve common goals.
- **Strategic Planning:** Strong analytical skills and a strategic mindset to proactively address challenges and contribute to long-term office objectives.
- **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software and tools.
- **Communication Skills:** Excellent verbal and written communication skills, with the ability to convey information clearly and effectively across various stakeholders.
- **Time Management:** Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
**Benefits:** - Opportunities for training & professional development to enhance your career.
- Gym membership to promote physical wellness and work-life balance.
- Vision insurance as part of our commitment to employee health and well-being.
**Working Environment:** At J.P. Morgan Chase, we are dedicated to promoting a work-life balance and supporting employee well-being.
We foster a positive work culture where employees feel valued and empowered to contribute to our mission.
**How to Apply:** Interested candidates are encouraged to submit their applications by the deadline of **October 26, 2024**.
**Equal Opportunity Statement:** J.P. Morgan Chase is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.