Rough Milne Mitchell Landscape Architects Limited Office Management (Administration & Office Support) Our administration team is evolving!
Our current Accounts Manager is transitioning out, and our Office Manager is moving into a new position within the team.
We need someone to ensure the smooth running of our Christchurch head office and support our wider team.
About RMM and the role We are a landscape architecture practice with studios in Christchurch, Auckland, Wanaka, Nelson, and Dunedin.
Over the past 25 years, we have built a reputation for excellence through our collaborative working style and highly skilled team.
Our focus is to create innovative and sustainable solutions that connect people to their environments.
Our expertise and adaptable structure enable us to work confidently across a wide range of fields.
While we concentrate on delivering the best service for our clients, we also foster our team's professional growth and support the broader industry.
Why join RMM?
We have an awesome culture with a team who are focused on being the best in their field.
Enjoy a genuinely varied and interesting workload where you will be making a real difference.
Be based in a great central city location with recently refurbished offices and great coffee.
Enjoy our 9-day fortnight policy where every second Friday is a day off.
Enjoy our various social functions.
What do we need in you?
Passion and enthusiasm to help others and to problem solve.
Commitment and enjoyment in owning your role.
Exceptional organisational skills and attention to detail.
Excitement that no two days will be the same.
An empowerment to shape your role and manage competing priorities.
Genuine team player focus - managing your own responsibilities while supporting the wider team and management.
Technology smarts and ability to learn, adapt to, and implement new systems.
Your Opportunity The role is full of variety and would suit someone who prides themselves on being supremely organised, has fantastic attention to detail, and has strong people, administration, and some finance skills.
Confidence and the ability to help develop systems as we grow and manage aspects of the office with a degree of autonomy are required.
This is a multi-faceted role that will see you working with the Finance and Operations Manager.
The successful applicant will have had previous work experience in a similar environment and general office management experience.
The successful applicant will ideally have: Previous experience with contracts (e.g.
lease and insurance).
Knowledge of tenders.
Sound IT and website maintenance skills.
Health and Safety Policy management experience.
Basic accounting/finance knowledge.
A knowledge of Xero and Microsoft products.
A knowledge of Total Synergy (ideal but not required).
The Office Manager will be responsible for, but not limited to: Facilities management including lease and insurance renewals.
Managing tender contracts, RFPs, and RFIs.
Marketing/PR activities.
Arranging travel and social events when required.
Leave cover for other admin positions.
Assisting with invoicing/project financial management.
Supporting Directors.
Attending meetings and taking minutes.
Implementing new systems to enable the smooth running of the business.
Ensuring company policies and procedures are followed.
This is an excellent career opportunity to join a creative New Zealand business with a focus on culture and teamwork.
Additionally, an attractive remuneration package is on offer for the successful applicant.
If this sounds like you, we would love to hear from you!
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