Previous experience in general administrative & sales support
Competitive remuneration on offer
About Us :
HMR Contracting is a respected and family-owned excavation contractor with a rich history of delivering top-notch excavation and vegetation control services. We take pride in setting the industry standard for excellence in Canterbury. As a growing business, we value each team member's contribution immensely and are currently seeking an Office Manager to join our close-knit team. In this role, you will have a pivotal part in running our office day to day and handling administrative duties. Additionally, you'll provide assistance to management in their daily tasks.
Position Overview :
The Office Manager & Executive Assistant role is multifaceted, serving as a key player in our organization. It involves diverse responsibilities, ranging from administrative duties to enhancing our sales efforts and maintaining our business systems. To excel in this role, we are seeking an individual with an acute attention to detail, superb organizational skills, multitasking abilities, effective communication, and a commitment to enhancing our overall project success.
Key Responsibilities :
Sales and Projects Support: Collaborate with the sales function to create and update sales materials, proposals, and presentations.
Assist in tracking and managing sales leads, customer interactions, and project budgets.
Back costing of projects
Support the sales function with administrative tasks related to client engagement.
Run management's calendar and appointments.
Office Management & Administrative Tasks: Accounts receivable and payable.
Generate & send invoices.
General reception and admin associated with day to day running of the office.
Efficiently handle email communications.
Answer and manage phone inquiries.
Xero reconciliation.
Keep CRM & project/sales systems up to date.
Manage vehicle fleet, including registrations, RUCs & fuel.
Prepare meeting documentation & note-taking.
Qualifications : High school diploma or equivalent; bachelor's degree or relevant coursework is a plus.
Previous experience in general administrative & sales support roles.
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
Exceptional organizational skills and the ability to manage multiple tasks simultaneously.
Strong written and verbal communication skills.
Detail-oriented with a strong commitment to accuracy.
Ability to work independently and collaborate effectively in a team.
Benefits : A supportive and collaborative work environment.
Great team culture.
Work laptop & phone supplied.
How to Apply :
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications through our online application form. We appreciate the interest of all applicants; however, only those selected for an interview will be contacted.
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