Office Manager, Accounts & Hr

Role and Responsibilities

To be responsible for the accurate and timely processing of pay and invoices along with the month end reconciliation. To perform duties as below:

Accounts

Accounts payable and receivables management

Budget and cashflow forecasting

GST Return

End of year accounts with support from accountant

Monthly and two weekly payroll for TIN and Veriphi

PAYE payments

Project costing

Office Support

Manage company and staff records

Filing and administration processes

Collect mail and kitchen supplies

Provide administrative support to other projects as needed

Maintain tidiness and safety of the work area

Recommend and implement improvements to office support systems

Organise and supervise other office activities such as facilities services/maintenance, IT issues and trades persons

HR Administration

End to end recruitment

Employment contracts

Onboarding, offboarding

Schedule in performance reviews

Keeping HR system up to date (Bamboo HR)

Support Managing Director

Shareholding administration

Organizing Board meeting and taking minutes

Send out Board Minutes

Organizing AGM

Provide administrative support to other projects as needed

Grant applications Callaghan

Key Attributes

Great attention to detail

Highly organized and a willingness to help

Good at implementing and following systems

Good sense of humour

Knowledge of Xero, a Payroll system

Good excel skills

A flexible attitude, adaptability and patience

A hands-on approach is essential, Self-motivated

Excellent communication skills

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