Administrative Assistants (Administration & Office Support)Purposeful, dynamic role within the primary sectorCollaborate to lead oversight of our office, events, build key relationships and positively influence the industry's futureWellington-based roleWant to make a difference as part of a highly supportive team and industry working to underpin the future success and prosperity of New Zealand? You'll be joining an organisation who are passionate about the primary industry, with strong support to lead in your role.The OrganisationAnimal and Plant Health Association of New Zealand (APHANZ) is the membership organisation representing New Zealand and global companies, who research, develop, manufacture, distribute, and sell innovative animal health and crop protection products. We're proud to represent New Zealand family businesses through to global investors. Our vision is that healthy crops and healthy animals safeguard our sustainability. Our purpose is to deliver value for members by providing innovative solutions.We act as a unified voice for our members, advocating for their interests with a solutions focus across government, regulatory authorities, and industry forums. We are passionate about science, our community and supporting the future of New Zealand's animal and plant health sector. Proactive, solutions focused collaboration with wider partners is an important way of how we operate, in line with our values of trusted, respected, ambitious and energetic.The RolePlease note that this is a three days per week role, based in our Wellington office.We are looking for a dynamic Office and Events Administration Manager to support our efforts to provide proactive, effective and targeted oversight and coordination of the APHANZ office, associated administration tasks, board meetings and member events.Reporting directly to the Chief Executive Officer, you will undertake administrative tasks, support business operation plans and provide support for the Chief Executive (CEO), board and other team members as required. You will support the preparation and any follow-up actions with regards to Board meetings and membership registration processes. You will also be responsible for development of and coordinated delivery of APHANZ events, including our industry conferences/field trip, board meetings, and other events.From time to time, you will be expected to be involved in other relevant issues and work such as supporting and co-ordinating responses to adverse events/emergency issues and business contingency planning.You will create value for members by:Overall co-ordination, planning and support of the APHANZ office and associated administration matters.Maintaining up to date records, membership and other databases and distribution lists for the organisation.Overall co-ordination, planning and delivery of APHANZ events (Conferences, forums and Board meetings).Support the development and implementation of business contingency and operational plans.Support and co-ordinate responses to adverse events/emergency issues and business contingency planning as required.Skills & ExperienceThe successful candidate will have:Proven experience working in organisational administration/office management including proven financial management experience.Proven experience of planning and delivering successful events/conferences.Proven knowledge and track record in one or more of the following disciplines:Events planningExecutive AssistantMembership LiaisonStrong understanding of the primary sector and/or government relations is preferred.A strong team player and collaboration mindset.OrganisationWe are a small, friendly, highly supportive and collaborative organisation. In addition to the technical skills listed, the person will be a good fit for the team and have strong alignment to our values – trusted, respected, ambitious and energetic. The successful candidate will have a proven track record of being a strong team player, with self-initiative and a strong completer, driven to succeed and enjoys engaging with colleagues and other strategic partners to positively contribute to what we are building as a team.Engaging with members and supporting the industry provides strategic opportunities for help others and the sector as a whole.The successful candidate will enjoy a competitive base salary, a highly supportive work environment and a diverse and interesting range of work. You will work with a small and close-knit team, and we are an inclusive and accommodating employer.This role will be predominantly based in the Wellington office to support building in person relationships (internal and external stakeholders), with some flexibility around work from home arrangements negotiable for the right candidate. Occasional travel can also be expected with the role.Apply NowIf you are looking to make a difference and think you have what it takes, then don't delay, submit your CV and cover letter now!Don't wait until the closing date to apply as applications will be reviewed/progressed as we go.Applications close at 5pm on Thursday 17th October 2024.To be considered for this position you must be legally entitled to work in Aotearoa New Zealand.
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