Office Coordinator

Administrative Assistants (Administration & Office Support)Full timeGlobal Finance is looking for a talented Office Coordinator to join the supportive and welcoming team at its head office based near Auckland Airport. The role is a casual position starting from the 1st week of November 2024 until the end of January 2025.You will support the teams and the financial advisers through a variety of tasks related to organization and communication.Duties & ResponsibilitiesConnect customers and industry visitors to the relevant team members.Open the head office in the mornings and ensure the office is clean and tidy.Answer phone calls and customer queries; direct/transfer phone calls.Liaise with advisers to ensure smooth functioning.Handle complaints and specific customer requests.Monitor stock and order office supplies in a timely manner.Keep accurate records of staff leave and attendance.File & scan records of office paperwork including statements and invoices.Liaise with contractors and vendors and assist with order, invoice management & payment.Skills & Experience RequiredProven office admin experience.Excellent time management skills with the ability to multi-task and prioritize work.Attention to detail and problem-solving skills.Excellent written, verbal communication, and people skills.Solid knowledge of MS Office, particularly Excel and Word.You will work under the guidance of the existing Office Manager of our office.This is a full-time Tuesday to Saturday 40-hour role with Tuesday - Friday 8.5 hours of work from 8:30 am to 5:30 pm and 6 hours on Saturday from 10:30 am to 5:00 pm.To register your interest in this role, please submit your resume detailing how you will be the perfect fit for this role.
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