Office Coordinator

Administrative Assistants (Administration & Office Support)
Full time
Global Finance is looking for a talented Office Coordinator to join the supportive and welcoming team at its head office based near Auckland Airport. The role is a casual position starting from the 1st week of November 2024 until the end of January 2025.
You will support the teams and the financial advisers through a variety of tasks related to organization and communication.
Duties & Responsibilities
Connect customers and industry visitors to the relevant team members.
Open the head office in the mornings and ensure the office is clean and tidy.
Answer phone calls and customer queries; direct/transfer phone calls.
Liaise with advisers to ensure smooth functioning.
Handle complaints and specific customer requests.
Monitor stock and order office supplies in a timely manner.
Keep accurate records of staff leave and attendance.
File & scan records of office paperwork including statements and invoices.
Liaise with contractors and vendors and assist with order, invoice management & payment.
Skills & Experience Required
Proven office admin experience.
Excellent time management skills with the ability to multi-task and prioritize work.
Attention to detail and problem-solving skills.
Excellent written, verbal communication, and people skills.
Solid knowledge of MS Office, particularly Excel and Word.
You will work under the guidance of the existing Office Manager of our office.
This is a full-time Tuesday to Saturday 40-hour role with Tuesday - Friday 8.5 hours of work from 8:30 am to 5:30 pm and 6 hours on Saturday from 10:30 am to 5:00 pm.
To register your interest in this role, please submit your resume detailing how you will be the perfect fit for this role.

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