Office Management (Administration & Office Support)
Role Overview At Cosy Homes, we're at the forefront of the affordable home movement, blending cutting-edge research and development with a passion for affordability, warmth, and innovation. Our homes are not just structures, they're manifestations of a new way of living – compact, efficient, and beautifully designed.
We are seeking a highly capable office admin all-rounder to support the smooth running of the business and provide vital backup support for our small team. This role covers a wide variety of administrative tasks (including office admin, marketing, HR admin, H&S admin, accounts, and customer support) and would suit someone with broad experience in a small business setting who loves a fast-paced environment.
This is an office-based part-time role of 25-30 hr/week, with the potential for more hours in the future. The hours are somewhat flexible, but preferably spread over five days a week.
Key Responsibilities Office admin/PA: Assist the Managing Director and General Manager with various tasks, including email, HR admin, H&S admin, coordinating events and managing small projects.
Marketing/Social Media: Manage promotions and our social media accounts, report on engagement and ensure web content is up to date.
Finance support: Be the backup to our accounts person, using Xero to help out as needed with processing of invoices, accounts payable/receivable, payroll and financial reporting.
Sales and Customer Care support: Provide backup support as required for our Sales Consultant (i.e., customer enquiries, tours, follow-up) and Customer Care Coordinator (i.e., communication with customers during the build process, including dealing with variations, logistics and maintenance).
Office Systems Management: Maintain and improve office systems, ensuring that administrative processes are efficient and effective.
Skills and Qualifications Proven experience in office management/administration and the ability to prioritise, multi-task and meet deadlines.
Experience with AP/AR, payroll and financial reporting, preferably using Xero.
Tech-savvy, with proficiency in Google Workspace and/or Microsoft Office.
Flexible and adaptable - willing to adjust as our business grows.
Friendly and personable and able to provide exceptional customer service.
Very good written and verbal communication skills.
Can get stuck in to help as and where needed.
Construction industry experience would be a bonus, but not essential.
A can-do attitude is essential and you will be expected to be proactive to meet goals and achieve great results. Our business moves quickly so you should enjoy a busy environment with lots going on!
This job will provide you with:
A fantastic opportunity to work with a small, friendly team.
The opportunity to make a difference in an innovative, growing company.
The satisfaction of helping people into their own high-quality affordable home.
The opportunity to develop your career and manage your own work.
If this role excites you then please apply (using the Seek link) with a cover letter and up-to-date copy of your CV.
If you have any questions please contact Ian on 021 310 010.
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