Judges Personal AssistantAuckland District CourtPermanent Full Time
Te Haeata / The OpportunityAre you an organized and efficient individual with excellent administrative and secretarial skills? Do you thrive in a fast-paced environment and possess exceptional attention to detail? If so, we have an exciting opportunity for you to join our team as a Judges Personal Assistant.
In this role, you will provide administrative and secretarial support to District Court Judges. You will be responsible for facilitating effective liaison and communication within the PA judicial support team, handling confidential and sensitive matters, and optimizing the Judges' capacity to effectively fulfill their judicial duties.
Key Responsibilities:
Provide comprehensive administrative support to District Court Judges, including managing their calendars, scheduling appointments, and coordinating meetings/events.
Organize and maintain electronic and physical files, ensuring that information is accurately documented and easily accessible.
Handle matters of a highly confidential and sensitive nature with the utmost discretion and maintain strict confidentiality at all times.
Coordinate support services for visiting Judiciary along with reception tasks/duties.
Assist judges during court proceedings, including managing case files/documentation, and ensuring all necessary materials are readily available.
Manage and prioritize incoming communications, including phone calls, emails, and mail, responding or redirecting them as appropriate.
Assist with ad-hoc support tasks such as stationery orders, word processing/photocopying/scanning, and arranging travel.
Exhibit attention to detail when typing/proofreading Reserve Judgements or other documents.
Act as a liaison between Judges, legal professionals, court staff, and other relevant parties.
O pukenga / Skills and ExperienceNo candidate will meet every single desired qualification. If your experience looks a little different from what we have outlined and you believe you can bring value to the role, we'd love to hear from you!
Proven experience as an administrative assistant, personal assistant, or in a similar role.
Familiarity with legal terminology and court procedures is highly desirable.
Proficiency in using office software and tools, including MS Office Suite and document management systems.
Minimum word processing speed of seventy words per minute.
Strong organizational skills and the ability to multitask and prioritize effectively in a fast-paced environment.
Excellent communication skills, both written and verbal, with a keen attention to detail and attentive listening.
Ability to handle confidential information with integrity.
Flexibility to adapt to changing priorities and work independently or as part of a team. Experience in a legal or court environment is an advantage.
Mo matou / About usAt Te Tahu o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand. Judges Personal Assistants report to the Ministry of Justice while taking day-to-day direction from the Judiciary. Each PA supports approximately 4-5 District Court Judges. As the primary point of contact for the Judges and Chambers, you will serve as the frontline representative, ensuring that all interactions reflect our commitment to professionalism and assisting all parties involved.
Nga painga o tenei wahi mahi / What's great about working hereWe offer you a range of benefits to support your wellbeing and help make the Ministry a great place to be. These include:
4.4 weeks holiday leave
An online professional development portal
Access to a variety of inclusive and proactive networks.
See our full range of benefits here. With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.
Utu a-tau / SalaryThe remuneration band for this role is $58,729 to $80,794 - the appointing salary is expected to range from $59,970 to $66,173, depending on the skills and experience you bring to the role.
Tono mai / ApplyTo apply, click the Apply button below to be directed to our Careers Website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.
Applications close on 31 October; however, we will be reviewing CVs as they come in and inviting successful candidates to interview before the close date.
If you have any questions, please contact ******. Follow us on LinkedIn.
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