Insurance Compliance Assistant (Full-Time, Term)Job Category: Corporate ServicesRequisition Number: INSUR001457Posted: November 29, 2024Location: This position is based out of our Burlington office.Type: This is a full-time, 6 month term position.Our Organization:Founded in 2017, Wellington-Altus Financial Inc. is the parent company to several entities and is recognized as a top-rated investment dealer in Canada. With more than $35 billion in assets under administration, we identify with successful, entrepreneurial advisors and portfolio managers.The Opportunity:Reporting to the Manager, Insurance Compliance, the Insurance Compliance Assistant (Term) is responsible for providing administrative support to ensure effective and efficient day-to-day services.Key Responsibilities Include:Completing and updating registrations and transition spreadsheets, and cross-referencing the data with insurance council licensing portals to verify license renewals and reporting on any deficiencies.Researching through the advisor licensing contracting portal (APEXA) to reconcile and document attestation dates, and working with Compliance Registrations to provide updates on licensing statuses.Handling the terminations of insurance licenses, notifying impacted stakeholders, and sending update letters to personal emails, as needed.Running reports on insurance sales and in-force business through various portals and applications.Uploading documents and managing files through Sharepoint.Setting up licensing/supervision meetings for new onboards, new licensees, and for licensees who are under the team's direct supervision.Working directly with Associates to obtain missing information and filling in forms as directed.Creating PowerPoint presentations to support Advisor onboarding and Insurance Compliance Training Webinars.The Ideal Candidate Will Possess:A degree or diploma in business, finance, economics, or a similar field of study; or an equivalent combination of education and experience.1-3 years' administrative or operational experience.1-3 years' experience in a customer/client service facing role.Experience in wealth management or other regulated industry is a strong asset, but not required.LLQP licensing is an asset, but not required.Proficiency with the MS Office suite, including Word, Teams, and Outlook.Strong Excel and PowerPoint experience is required.Demonstrates a high level of accountability, reliability, adaptability, and innovation in accomplishing day-to-day work and long-term goals.Strong organizational skills and attention to detail with the ability to prioritize effectively and handle multiple tasks in a high-volume, fast-paced work environment.Strong written and verbal communication skills, with the ability to communicate effectively with both Advisors and Corporate staff.Strong analytical and problem-solving skills, demonstrating sound professional judgment with an ability to collaborate.Maintain the highest levels of confidentiality in all matters.Conditions of Employment:Must be legally eligible to work in Canada.A background check, satisfactory to the employer, may be required of the successful applicant prior to commencing employment.Wellington-Altus Private Wealth is committed to equity and diversity within its community and welcomes applications from all qualified individuals who would contribute to further diversification of our organization.If you require accommodation for the recruitment process, please let us know at the point of application.To Apply:Click the Apply for This Job button to submit your resume, cover letter, and salary expectations. You will be contacted if you are selected for an interview. More information about working at Wellington-Altus can be found on our website at www.wellington-altus.com.
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