BruntWork | Part time: less than 35 paid hours per week
HR and Operations Administrator - Virtual Admin & HR Task Specialist Job Category: Human Resources and Recruitment
Work Timezone: New Zealand
Work Schedule: Fixed Schedule
Job Type: Part time: less than 35 paid hours per week
Date Opened: 10/17/2024
Remote Job
Industry: Other
Job Description This is a remote position.
Work Schedule: Monday - Friday 9am - 1pm NZ times, 20 hours a week.
We are seeking a dedicated Virtual Administrative Assistant to manage various administrative and HR tasks. This role involves supporting our childcare centers' HR, payroll, software management, and financial administration needs. The ideal candidate is detail-oriented, proactive, and understands the importance of accuracy.
HR Administration (6 hours/week):
Collate and finalize safety check documentation for compliance in the ECE sector.
Determine salary steps off our salary steps and seek management approval.
Set up employee profiles in MyHR.
Conduct Zoom interviews for casual/relief staff.
Set up employees in Discover childcare software, ensuring qualifications are accurately recorded.
Manage wage/salary progression, update records in MyHR, Discover, and iPayroll.
Manage and respond to inquiries from applicants regarding both casual and permanent positions.
Create and list HR job advertisements across relevant platforms.
Manage immigration processes, including sponsorship for overseas applicants requiring work visas, and ensure compliance with Immigration New Zealand's regulations.
Payroll Administration (Fortnightly, 2-4 hours):
Follow formal payroll processes and comply with ECE regulations.
Ensure staff rosters and child attendance records are accurate to meet funding requirements in Discover.
Act as the main point of contact for any Discover software issues from our teams.
Support Centre Leaders with transferring staff and children across centers.
WINZ (Work and Income) Management (2 hours/week):
Review and allocate WINZ payments to children's accounts using the weekly WINZ statement.
Understand WINZ and submit applications on behalf of parents and centres.
Parent Payment Monitoring (Overdue Debt) (1 hour/week):
Monitor overdue parent payments and collaborate with Centre Leaders to email parents regarding late payments.
Frequent Absence Monitoring (1-2 hours/month):
Review monthly absence reports for each center in Discover.
Issue PDF documents for Centre Leaders to print and have parents sign.
Invoice and Receipt Management (2-3 hours/month):
Invoices: Check invoices coming in and email them to Xero accounts for the accountant.
Receipts: Attach receipts to Xero and follow up with Centre Leaders on missing receipts.
Adhoc tasks:
Email support from Centre Leaders and/or parents regarding systems and processes with software use.
Qualifications:
Experience in HR administration, payroll, and childcare management software (e.g., Discover, MyHR, iPayroll) is preferred.
Strong organizational and communication skills.
Ability to work independently and manage time efficiently.
An attitude of wanting to learn and grow.
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